5 Reasons Why Employee Tracking with GPS is Important

In today's technologically advanced and interconnected world, the ability to monitor and manage a mobile workforce efficiently has become paramount for many businesses. At the heart of this transformation is GPS-based employee tracking. This system harnesses the power of global positioning to provide precise, real-time data on an employee's location and movement.

5 Reasons Why Employee Tracking with GPS is Important

GPS, or Global Positioning System, initially designed for military navigation, has found myriad applications in our everyday lives. From helping us navigate unfamiliar cities to finding the nearest coffee shop, its utility is undeniable. GPS has revolutionized how we manage and oversee operations in the context of businesses with a mobile workforce - whether it's delivery services, field sales teams, or on-site repair personnel.

The rise of mobile workforce management tools is a testament to the growing need for such technological solutions. As businesses expand their reach, the challenges of managing a team spread across vast geographical areas become more pronounced. Traditional methods of manual check-ins, paper-based reporting, or relying on word of mouth are no longer efficient or reliable. Enter GPS-based tracking tools designed to bridge the gap between managers and their teams, ensuring transparency, enhancing productivity, and building trust. The proliferation of these tools isn't just a trend; it reflects an evolving business landscape where real-time data and instant communication are vital for success.

In this blog, let's explore the top 5 reasons why tracking employees with GPS has become important.

The Evolution of Employee Tracking

Historically, employee tracking was a manual and often cumbersome process. From punch cards to time sheets, businesses relied on tangible evidence of an employee's work hours and whereabouts. As industries grew and technology advanced, the need for more efficient systems became evident. Enter the digital era, where time clocks evolved into electronic swipe cards and biometric systems. However, the integration of GPS technology truly transformed the landscape of employee tracking. Originally a military navigation tool, GPS was soon adapted for civilian use, finding its way into cars, phones, and business operations. With the widespread adoption of smartphones and the advent of cloud computing, GPS-enabled employee tracking apps became more accessible and affordable. These tools allowed businesses to monitor field teams in real-time, optimize routes, and ensure accurate reporting. This shift improved operational efficiency and ushered in a new era of transparency and accountability in the workplace.

5 Reasons Why Employee Tracking with GPS is Important

Managing and overseeing a mobile workforce can present numerous challenges in the modern business landscape. GPS-based employee tracking has emerged as a solution to many of these challenges, offering a range of benefits that can enhance efficiency and accountability. Here are five compelling reasons why businesses are increasingly adopting GPS for employee tracking:

Enhanced Safety and Security
  • Personal Safety: GPS tracking can be a lifeline for employees, especially those working in remote locations or odd hours. In emergencies, such as accidents or health issues, their exact location can be quickly determined, allowing for faster response times.
  • Security Against Threats: In professions where employees might be at risk—like delivery drivers in high-risk areas—GPS tracking can offer an added layer of protection. Any unusual stops or deviations can trigger alerts, ensuring quick interventions if needed.
Boosted Efficiency and Productivity
  • Optimal Routes: GPS tracking enables route optimization, helping employees reach destinations faster and with fewer delays. This not only saves time but also reduces fuel costs.
  • Reduced Idle Times: Managers can monitor if a worker spends too much time at a single location, allowing for timely interventions to ensure tasks are completed efficiently.
Real-time Accountability and Transparency
  • Instant Updates: Managers can view the real-time status of tasks and employee locations, making it easier to provide updates to clients or adjust schedules as needed.
  • Accurate Reporting: The data gathered from GPS tracking eliminates guesswork, ensuring that timesheets and logs are accurate, leading to fairer evaluations and billing.
Improved Customer Satisfaction
  • Better Service Delivery: Real-time tracking ensures that appointments are kept and delays are communicated promptly to customers.
  • Proof of Service: In instances where service delivery is disputed, GPS logs can provide evidence of an employee's arrival time and duration at a location.
Cost Reduction and ROI
  • Fuel Savings: As mentioned, optimized routes mean less fuel consumption. Additionally, monitoring can reduce excessive idling, which also consumes fuel.
  • Maintenance Costs: By monitoring driving behaviors, businesses can identify and correct practices that might lead to increased wear and tear on vehicles, thereby extending the lifespan of their fleet and reducing maintenance costs.

Use cases of GPS tracking across industries

The appeal of GPS-based employee tracking transcends traditional industry boundaries, offering valuable benefits to a myriad of sectors. The capability to monitor, manage, and optimize workflows in real-time has proven indispensable. Here's a closer look at how various industries harness the power of GPS tracking:

Logistics and Transportation
  • Route Optimization: Transport companies can plan the most efficient routes, factoring in traffic, weather, and road conditions, ensuring timely deliveries.
  • Fleet Maintenance: By monitoring vehicle usage and driving patterns, companies can preemptively address maintenance needs, extending vehicle lifespan and reducing downtime.
  • Theft Prevention: Real-time GPS tracking can deter theft and aid in the swift recovery of stolen goods or vehicles.
Sales and Field Marketing Teams
  • Territory Management: Sales managers can allocate specific territories to representatives, ensuring even coverage and minimizing overlaps.
  • Performance Analysis: By tracking the number of visits and duration at each location, managers can gauge the effectiveness and efficiency of their sales teams.
  • Real-time Collaboration: GPS tracking facilitates instant communication between field reps and the home office, ensuring that any on-the-spot decisions or changes are swiftly communicated.
Healthcare and Emergency Services
  • Rapid Response: Ambulances and emergency crews can be directed via the most efficient routes, ensuring critical aid is delivered promptly.
  • Patient Transport: Non-emergency patient transport can be tracked to ensure patient safety and timely movement between facilities.
Construction and Heavy Machinery
  • Asset Management: Companies can track the movement and usage of heavy machinery, ensuring optimal utilization and preventing unauthorized use or theft.
  • Project Management: Supervisors can monitor crews' arrival and departure times, ensuring that project timelines are adhered to.

Choosing the Right GPS Tracking Solution for Your Business

Clearly define your business's primary objectives for GPS tracking (e.g., fleet management, asset tracking).

  • Prioritize essential features such as real-time tracking, geofencing, and customizable reporting.
  • Opt for an intuitive user interface with a comprehensive dashboard.
  • Ensure the solution is compatible with your existing software and tools.
  • Verify the availability of a mobile app or mobile-responsive feature.
  • Choose a scalable system that can adapt as your business grows.
  • Test the solution's data accuracy and reliability during a trial period.
  • Investigate the system's data security measures, including encryption and privacy regulation compliance.
  • Evaluate the quality of customer support and any training offerings.
  • Understand the complete pricing structure, including potential hidden costs.
  • Consider the solution's global coverage, especially if your business operates in multiple regions.
  • Assess the frequency and quality of software updates to ensure longevity.
  • Ensure that the solution provides both historical and real-time data tracking.

Employee Tracking Features of Cryotos CMMS

Cryotos CMMS, with its comprehensive suite of employee tracking features, empowers businesses to operate more efficiently. It is an essential tool for businesses aiming to achieve operational excellence by offering real-time insights, ensuring safety, and facilitating optimization.

1. Real-Time Location Monitoring

Cryotos CMMS offers a comprehensive GPS tracking feature, allowing managers to monitor the real-time locations of their employees. This particularly benefits businesses with field technicians or remote teams, ensuring they are at the right place and time.

2. Task Progress Visibility

In addition to location, managers can view the status and progress of tasks assigned to each employee. Cryotos CMMS ensures timely completion and helps resolve any potential delays or challenges immediately.

3. Time Management and Accountability

Cryotos CMMS facilitates accurate monitoring of employee work hours. By tracking when an employee starts a task and when it's completed, managers have a clear view of work patterns, ensuring transparency and accountability.

4. Route and Schedule Optimization

For roles that involve travel or on-site visits, the GPS feature of  Cryotos CMMS can be utilized to optimize routes. This minimizes travel time, ensures punctuality, and can even lead to reduced fuel consumption cost savings.

5. Detailed Reporting

Cryotos CMMS likely offers robust reporting tools, giving insights into employee performance metrics, time spent on tasks, frequent travel routes, and more. This data can be instrumental in making informed business decisions.


Integrating GPS into employee tracking systems isn't just a technological advancement; it's a paradigm shift in how businesses manage and optimize their workforce. As we've explored, the ability to track employees using GPS brings about enhanced productivity, improved safety, increased accountability, optimal resource allocation, and streamlined operations in an era where real-time data is crucial for informed decision-making; having GPS-based insights provides businesses with a competitive edge. As tools like Cryotos CMMS continue to innovate and integrate such advanced features, organizations are equipped to monitor and proactively elevate their operational standards. Investing in such solutions is no longer a luxury but a necessity for businesses aiming for growth, efficiency, and excellence in the modern landscape. Let us know how we can help you today!

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Anuraj Sharma - Maintenance Manager

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Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

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Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

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ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

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This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

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Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

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Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

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I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

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