What's New with Cryotos

Name: Cryotos CMMS Software
Brand: Cryotos
Rating: 4.5 (13 reviews)

Discover the latest Cryotos updates designed to streamline your maintenance workflow. From enhanced asset tracking to smarter automation, see what's new. Also check our Latest Releases for a full version history.

1. Schedule approval workflow

What changed? Schedule Masters (SMs) now go through an approval step before being raised. An approver can accept or reject a newly created SM before it takes effect.

Why it matters? Prevents erroneous or unauthorised schedules from being activated. Adds a formal governance layer, reducing the risk of incorrect maintenance cycles being kicked off.

2. Asset bulk transfer

What changed? Assets can now be transferred to another location or user in bulk. Previously each asset required a separate transfer action, one at a time.

Why it matters? Drastically cuts the time and effort for high-volume transfer operations. For some clients where transfers are frequent, this eliminates a major operational bottleneck.

3. Email Builder – WO checkpoints in WR closing email

What changed? Checkpoints from a converted Work Order (WO) can now be included in the Work Request (WR) closing email. Previously this was not supported and those checkpoints were omitted.

Why it matters? Requestors now get a complete picture of completed work in their closing email. No follow-up queries needed to find out what was checked or signed off during the job.

4. Partial bulk import for asset updates

What changed? Asset updates via Excel no longer require all 35 fields. Only the Asset Serial Number is mandatory — users supply only the fields they want to update, and the rest are left untouched.

Why it matters? Eliminates the burden of populating a full 35-column sheet just to update one field. Reduces errors, speeds up bulk updates, and makes targeted changes (e.g. warranty dates) far simpler.

5. Excel download with configurable default header

What changed? Excel exports can now include a configurable header row showing the company logo, report title, document number, version, and download date.

Why it matters? Exported reports are immediately identifiable and audit-ready. Organisations with document control requirements (version numbers, traceability) no longer need to manually add headers after export.

6. Quick menu link customization

What changed? Introduced a new Quick Menu where users can pin their most frequently visited modules or pages for one-click access. The menu is fully configurable each user can choose which links appear based on their day-to-day workflow.

Why it matters? Eliminates repetitive navigation through multiple menus to reach commonly used pages. Users get to their destination in a single click, saving time and reducing friction especially for roles that work within the same modules daily.

7. Configurable Filters

What changed? Users can now personalise the filters shown in the top filter bar on list and card views. They can choose which filters to display from the available set, reorder them to match their workflow, and add filters beyond the default selection if needed.

Why it matters? Previously, filters were fixed and standard — every time a user needed to filter records, they had to open the filter panel in the top-right corner, manually select the filters, and apply them. With this change, the most-used filters sit directly in the top bar, ready to use without any extra steps.

8. Telegram app integration for notifications

What changed? Telegram has been added as a new notification channel. Users can now receive system notifications directly on Telegram, alongside the existing channels — email, WhatsApp, and mobile push notifications.

Why it matters? Not all users rely on email or WhatsApp as their primary communication tool. Telegram is widely used in many field and operational teams, so this gives those users a native way to stay on top of notifications in the app they already use — without having to check a separate inbox.

9. Filter to find missed schedules for an asset

What changed? New filters have been introduced in the Asset module that allow users to identify assets whose scheduled maintenance has not yet been uploaded or planned. Users can now quickly surface assets with missing schedules directly from the asset list.

Why it matters? Previously there was no direct way to spot assets lacking a maintenance schedule — users had to manually go through each asset to check. This filter makes it easy to identify and act on gaps before they turn into missed or overdue maintenance, keeping asset upkeep on track.

10. Multiple login restriction

What changed? The system now detects when a user ID is already active on another device or browser. Instead of silently allowing a second session, the user is shown a prompt asking whether to terminate the existing session and proceed or cancel the new login — on both web and mobile.

Why it matters? Previously, the same account could be logged in from multiple places simultaneously, a security and accountability risk. This change ensures only one active session per user at a time, preventing unauthorised parallel access while giving the user full control over which session continues.