Benefits of Facility Management in Hospitals

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In the rapidly evolving healthcare landscape, the role of facility management extends far beyond ensuring a safe and functional physical environment. Today, it is a critical component in enhancing the healthcare delivery system, offering a harmonized ecosystem where every element works in unison to support the core goal of improved patient care. By emphasizing strategic management of the hospital's physical environment, including its infrastructural elements, utilities, and services, facility management emerges as a pillar that upholds the standard of healthcare services, ensuring safety, efficiency, and comfort for patients and healthcare providers.

Benefits of Facility Management in Hospitals

Moving beyond the traditional boundaries of operations and maintenance, contemporary facility management in hospitals embraces a multidimensional approach, incorporating elements of sustainability, technology integration, and regulatory compliance. These enhanced strategies foster environments that are healing and adaptive to the changing needs and demands of the healthcare sector. From optimized energy management systems to well-maintained therapeutic environments, facility management unlocks many benefits, promising a path of resilience and quality service in healthcare settings.

As we delve deeper, we will explore the myriad ways in which facility management significantly contributes to hospitals, crafting spaces that mirror the advancements in healthcare and stand as a testament to the synergy between well-being and the environment.

Facility Management (FM) Software Defined

Facility management software enables an organization to manage its complete repair and maintenance program. It streamlines the work order process and reduces overall space and maintenance costs. Most FM software applications offer an automated system to manage preventive and scheduled maintenance of the organization's facilities and assets.

Why Use Facility Management Software?

There are many reasons to use Facility Management Software in your business. Perhaps the most important reason is that it can help you keep track of your facilities and assets and ensure they are used efficiently. In addition, facility management software can help you save money by reducing the need for manual labor and making tracking and managing your inventory easier. Additionally, facility management software can help you improve communication and coordination among your employees and make it easier to respond to emergencies. Below are some reasons why facility management software is advantageous, especially in industries like healthcare.

  • Better data management
  • Asset tracking and space management
  • Greater flexibility
  • Easy approval of processes
  • Greater productivity
  • High return on investment (ROI)
  • Assets remain safe and secure

What is Healthcare Facility Management Software?

With rapid technological innovations, the use and impact of these innovations have become inevitable. Healthcare facility management software is one such innovation that addresses issues and streamlines hospital resources and assets. It ensures that all day-to-day operations at a hospital are effectively managed without any compromise in quality standards. At the same time, the FM software helps to optimize all the physical resources around the hospital and automate them.

This results in streamlining operations, increased productivity, and a higher return on investment (ROI). Implementing FM software in hospitals leads to better results and uninterrupted services around the clock.

Need for Facility Management Software in Hospitals

Facility management software is crucial in several industries, especially healthcare and hospital management. How?

Healthcare facility management software keeps assets at peak performance and has a broader scope regarding accounting activities, maintenance, and more. Hospital facility management is more than necessary because it helps ensure that all service requests and assets are responded to and managed swiftly without compromising quality and productivity. At the same time, these software applications must also ensure that all medical facilities, property resources, technical equipment, sterilization machines, and human resources are well-optimized to maintain smooth and uninterrupted operations around the clock.

And, of course, healthcare facilities must comply with certain standards and code regulations, including security, hygiene, and fire codes. This ensures the safety and security of patients and other human resources in the hospital.

Benefits of Healthcare Facility Management

Implementing Cloud-Based Facility Management Software in hospitals has several advantages. Here is a list of the Benefits of Healthcare Facility Management Software.

1. Availability and Reliability of Resources

The healthcare facility management software includes several modules, one of which is an asset management and maintenance module. This module helps streamline operations and optimize all medical equipment and machines to optimum conditions. The maintenance module plays a crucial role in maintaining all assets at peak performance, ensuring the availability and reliability of resources. This is especially important in the healthcare industry, where every minute counts, and resources must always be available.

2. Optimum Utilization of Resources

A healthcare facility management software ensures that all resources and facilities are optimized most suitably. Some FM software applications for hospitals have a Space Optimization module. The key role of this module is to effectively and efficiently utilize unused space in the infrastructure.

3. Safety and Security of Assets

Another important aspect of hospital facility management software is that it helps ensure all assets' complete safety and security. This is done through machine maintenance and asset tracking features.

4. Mobility

Healthcare facility management software is usually cloud-based and can be accessed from any part of the world. Whether using a computer, smartphone, or tablet with a connection to the network, you can access resources and assets through this cloud-based facility management software. The healthcare facility management software is usually hosted on multiple servers across various geographical locations, making all resources and assets available around the clock based on their operations.

5. Affordable Cost

If you need a resource or asset (such as a hardware device or software license), you don't have to purchase it. You can opt for subscription packages using healthcare facility management software to use these resources and features. Remember, you have zero maintenance costs.

6. Accuracy

You can maintain the database with complete accuracy with cloud-based hospital facility management software. You will have a full list of all assets and resources with zero possibility of error.

7. Keep Track of Maintenance Costs

Keeping track of all assets and their operations around the clock can be complex. However, a healthcare facility management software application can help hospital facilities keep track of all assets and their maintenance costs, making your job easier.

An Overview of Cryotos CMMS

‍Cryotos CMMS offers a range of benefits for hospital facility management by leveraging modern technology to streamline operations and enhance efficiency. Below are some potential ways in which Cryotos CMMS could be beneficial.

Centralized Asset Management
Cryotos CMMS allows hospital facility managers to centralize asset management, including tracking the assets' lifecycle, scheduling preventive maintenance, and managing work orders efficiently. This ensures that all hospital assets, including critical medical equipment, are always in optimal working condition, reducing downtimes and prolonging asset lifespans.
Real-time Monitoring
Cryotos CMMS enables hospitals to closely monitor the condition and performance of various systems and equipment by offering real-time monitoring capabilities. This proactive approach helps identify issues before they escalate, minimizing disruptions and ensuring patient safety.
Predictive Maintenance
Utilizing data analytics, Cryotos CMMS can assist in setting up predictive maintenance schedules. This feature helps foresee potential issues and plan maintenance activities before a breakdown occurs, reducing emergency repairs and associated costs.
Regulatory Compliance
Compliance with healthcare regulations and standards is crucial in hospital settings. Cryotos CMMS could facilitate compliance management by helping track necessary maintenance activities and generating reports needed for regulatory inspections, ensuring a smooth and compliant operational workflow.
Resource Optimization
Through efficient work order management and scheduling features, Cryotos CMMS helps allocate and utilize resources, including personnel and inventory management, ensuring tasks are completed timely and effectively without resource wastage.
Energy Management
Hospitals are high-energy-consuming facilities. A CMMS like Cryotos can aid in efficient energy management by monitoring and controlling energy-consuming assets, helping reduce energy costs, and promoting sustainability.
Improved Response Time
Cryotos CMMS can significantly improve the response time to maintenance requests and emergencies by automating various processes and enhancing service quality and patient satisfaction.
Remote Access
The cloud-based nature of Cryotos CMMS allows facility managers and technicians to access the system remotely from any device with internet connectivity, fostering mobility and convenience in operations.
Cost Reduction
By helping avoid unplanned downtimes, optimizing resource usage, and promoting energy efficiency, Cryotos CMMS can play a significant role in reducing operational costs in hospitals.
Reporting and Analytics
Cryotos CMMS may offer detailed reporting and analytics features, providing hospital administrators with valuable insights into facility performance and helping in informed decision-making and continuous improvement.


In summary, the multifaceted role of facility management in hospitals cannot be overstated. It serves as the backbone, ensuring operational efficiency, sustainability, and a healing environment that is conducive to both the well-being of patients and the productivity of healthcare providers. A robust facility management strategy can be a game-changer in this dynamic and demanding setting. Leveraging a platform like Cryotos CMMS can significantly enhance this strategic approach, offering seamless, intuitive, and smart solutions at the confluence of technology and healthcare. It promises a reactive response to issues and a proactive strategy that optimizes performances, ensuring that hospitals are not just facilities but ecosystems of care, healing, and excellence. Contact us today to take your facility management to new levels of innovation and potential!

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Here From Our Esteemed Clients!

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

What do you like best about Cryotos?
Easy to access and data collection,user friendly, the technical team and the supporting team is excellent the way they are solving the issues ontime and the continuous training given by supporting team. I would like to promote the cryotos APK to other industries to use.

What problems is Cryotos solving and how is that benefiting you?
Easily we came to know which machine is problem and what is the issue. And we got the exact data of spare parts stock. Using cryotos APK our machinery maintenance is increased and now we are getting less machines problem.

Review from G2

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

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Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

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Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

Mr. Sathyendran R.

What do you like best about Cryotos?
I am using this application right now for my service team, very good, user friendly, have lot of customisation in workflow and service reports. the team supported for initial implementation, They have good support team. Myself fully recommended this application.

What do you dislike about Cryotos?
Noting as of now seems all good

What problems is Cryotos solving and how is that benefiting you?
Cryotos application is solving our feild service team operations.

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Mr. kandasamy S.

What do you like best about Cryotos?
Excellent application for Maintenance activity like PPM,etc
Good team for develop our process as per our requirement like process,Standards,etc
Professional & very Supportive team.
Really appreciated for language change (English to Arabic).

What do you dislike about Cryotos?
There is no negative observation till now.

What problems is Cryotos solving and how is that benefiting you?
Scheduling & PPM for Maintenance Activity.

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Mr. Yap

What do you like best about Cryotos?
template are ready to use, minimal need for IT knowledge. support team are supportive in all aspects

What problems is Cryotos solving and how is that benefiting you?
We are still in the midst of experimenting all the functions in Cryotos, for now is the ease of using asset management and as a scheduler.

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Mr. Hari K. - Ram Leathers

What do you like best about Cryotos?
Asset Management - Is Very easy for us, which make us to easily complete the tasks.

We are able to schedule the tasks and at the same time able to capture the daily readings for the machine.

Meter Reading module provides the real time data monitoring for all assets.

The very specific feature of the software is "AMC Monitoring"

What do you dislike about Cryotos?
As of now this software provides a better solution for us.

What problems is Cryotos solving and how is that benefiting you?
Asset monitoring is very helpful.

Able to track the machine availability using the MTTR & MTBF details.

MIS Dashboard - Provides the breakdown information of all our machines.

The dahboards & reports generates the accurate details our assets.

They also provide the customizable dashboard option using Metabase.

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Dinex - Esteemed Clients of Cryotos
Māris A.

What do you like best about Cryotos?
We used many maintenance CMMS and only in Cryotos is functionality to build your own workflows for work orders and scheduled maintenance. With this CMMS we not need some separate analyzing system like Power Bi, Cryotos have already built-in Metabase system where we can easily build reports and visualizations for reports.

What problems is Cryotos solving and how is that benefiting you?
CMMS help us control all machinery brekdowns and factory problem. CMMS collet all data about our historical data, its help analize deviations. With this system we build all necessary processes which we need in our factory, which are work autonomous.

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Planys - Cryotos Esteemed Client
Aravindishwar k.

What do you like best about Cryotos?
Cryptos is very easy to use and user friendly which we can easily customise to our needs and while delivering the workprocess it's very convenient to use by the end user as well.

What problems is Cryotos solving and how is that benefiting you?
Cryotos saves our time and space thus act as a great inventory of data which will be accesed from anywhere any time and it helps us to track the work we have done all along it's a best CMMS software.

Read Complete Review on G2

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