Exploring the Role of Reliability-Centered Maintenance (RCM) in Asset Management

Article Written by:

Ganesh Veerappan

Reliability-Centered Maintenance (RCM) is a cornerstone of effective asset management. At its core, it's about maintaining equipment in the most effective, efficient way possible to ensure optimal asset performance, longevity, and return on investment. Let's delve into understanding the role of RCM in asset management and why it's paramount to keep this in your maintenance strategy.

The Role of Reliability-Centered Maintenance (RCM) in Asset Management

Understanding Reliability-Centered Maintenance (RCM)

Reliability-Centered Maintenance, a term first coined by the aviation industry in the 1960s, is a systematic approach to defining a routine maintenance program using a structured framework. It incorporates data and insights about the reliability of assets to determine the best course of maintenance action. The focus of RCM is on preserving system functions rather than preserving equipment, challenging the traditional focus on equipment and components.

RCM and Asset Management: The Connection

The primary goal of asset management is to maximize value from assets while ensuring their availability for production, and RCM plays a crucial role in achieving this goal. Implementing RCM as part of an asset management strategy can help identify and address potential problems before they fail, minimizing unexpected downtime and expensive repairs.

One of the core principles of asset management is risk management, and RCM is fundamentally a risk management process. By identifying how an asset can fail and the consequences of those failures, RCM can help prioritize maintenance activities based on risk, thereby optimizing resource utilization.

The RCM Process: A Deep Dive

RCM is typically a seven-step process involving system selection, system analysis, failure mode identification, failure effect, criticality analysis, maintenance task selection, task packaging, and implementing and adjusting the maintenance plan as needed.

During system selection, a company identifies and ranks its systems based on criteria such as safety impact, operational impact, environmental impact, and maintenance cost. The systems are then analyzed to understand their functions, performance standards, and functional failures.

In failure mode identification, each potential failure mode is identified and analyzed for its effect, cause, and frequency. Failure modes could include everything from mechanical wear and tear to electrical or software malfunctions.

Failure effect and criticality analysis involve assessing the consequences of each failure mode and determining its risk priority number (RPN). The RPN is calculated based on the failure mode's severity, occurrence, and detection rating.

Appropriate maintenance tasks are selected based on the RPN and the company's risk tolerance. These could range from preventive maintenance tasks to predictive maintenance tasks based on condition monitoring.

Role of Technology in RCM

Modern technology, including CMMS (Computerized Maintenance Management System), IoT (Internet of Things), and AI (Artificial Intelligence), has significantly enhanced the capability and effectiveness of RCM. A CMMS can be an invaluable tool in implementing an RCM program, providing a centralized platform for tracking asset information, scheduling maintenance tasks, managing spare parts inventory, and analyzing maintenance data.

IoT devices can provide real-time monitoring of equipment conditions, providing the data needed for predictive maintenance tasks. AI algorithms can analyze this data to predict potential failures, allowing for proactive maintenance actions.

Taking A Closer Look at RCM

Now, let's further unravel the various components of the RCM process. The purpose of the first step, system selection, is to identify the systems with the highest potential for improvement and to prioritize them based on factors such as their criticality to the operation, the cost of maintenance, the potential for failure, and the possible consequences.

The second step, system analysis, involves identifying the functions of each selected system, the performance standards those systems are expected to meet, and the ways in which those systems can fail to meet those standards. Functional failures can be due to various causes, including component failures, design errors, operator errors, and environmental conditions.

Failure mode identification, the third step, involves identifying all possible ways in which each system component can fail; This requires a thorough understanding of the system's design and operation and may involve brainstorming sessions with the maintenance team, operations personnel, and equipment suppliers.

In the fourth step, failure effect and criticality analysis, each identified failure mode is analyzed for its effects on the system and the operation; This includes both the local effect (the immediate impact on the system) and the system effect (the impact on the operation as a whole). The criticality of each failure mode is then determined based on factors such as the severity of the effects, the frequency of occurrence, and the ability to detect the failure before it occurs.

The fifth step, maintenance task selection, involves determining the most cost-effective maintenance strategy for each failure mode; This could range from scheduled preventive maintenance to condition-based maintenance or even no scheduled maintenance, depending on the criticality and detectability of the failure mode.

Task packaging, the sixth step, involves grouping the selected maintenance tasks into packages that can be performed together to minimize downtime and optimize the use of resources. The last step, implementing and adjusting the maintenance plan, involves carrying out the maintenance tasks and continuously monitoring their effectiveness. The maintenance plan may need to be adjusted over time based on changes in the operation or equipment or the monitoring process results.

The Power of Technology in RCM

Technology plays a key role in making RCM more efficient and effective. For instance, CMMS Software allows maintenance managers to centralize all their maintenance data, including details on assets, work orders, inventory, and more. This centralized data management facilitates easy access and analysis of data, allowing for better maintenance planning, scheduling, and execution.

IoT, another technological marvel, enables real-time monitoring of equipment. Devices fitted with sensors can continuously collect data related to equipment operation, such as temperature, pressure, vibration, and more. This data can help identify any anomalies in equipment operation, alerting the maintenance team to potential failures.

Artificial Intelligence (AI) takes the usage of this data a step further by analyzing it to predict equipment failures. By learning from historical data, AI models can predict when a piece of equipment will likely fail, thus enabling predictive maintenance. Predictive maintenance allows maintenance teams to address equipment issues before they fail, reducing downtime and maintenance costs.

Finally, it's important to understand that while the RCM process is highly effective, it isn't a one-time exercise. It should be an ongoing process, with regular reviews and adjustments based on new data, equipment or operational conditions changes, and maintenance team feedback.

RCM in the Context of Asset Management

Effective asset management focuses on maintaining assets so they continually deliver value to the organization; This involves ensuring the reliability, availability, and optimal performance of assets. Incorporating RCM into your asset management strategy ensures that your assets are maintained based on their operational importance and failure consequences; This allows for a more focused and effective maintenance strategy, optimizing the use of resources and improving overall asset performance.

RCM can also help better compliance with regulatory requirements, as it can provide documented evidence of a structured, systematic approach to maintenance; This can be particularly important in industries such as food and beverage, pharmaceutical, and energy, where compliance with regulatory standards is crucial.


In conclusion, Reliability Centered Maintenance is essential to a comprehensive asset management strategy. By focusing on the functional reliability of systems rather than just equipment maintenance, RCM ensures that the organization's assets deliver the required performance cost-effectively. Integrating modern technologies like CMMS, IoT and AI can further enhance the effectiveness of RCM, providing the data and insights needed to make informed, proactive maintenance decisions.


Overview of Reliability Centered Maintenance (RCM)

How to Implement Reliability-Centered Maintenance

Introduction to Reliability-centered Maintenance

Reliability-centered maintenance

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Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

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Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

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Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

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ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

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Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

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Nithin G. - Maintenance Incharge

What do you like best about Cryotos?
Easy to access and data collection,user friendly, the technical team and the supporting team is excellent the way they are solving the issues ontime and the continuous training given by supporting team. I would like to promote the cryotos APK to other industries to use.

What problems is Cryotos solving and how is that benefiting you?
Easily we came to know which machine is problem and what is the issue. And we got the exact data of spare parts stock. Using cryotos APK our machinery maintenance is increased and now we are getting less machines problem.

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Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

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Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

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Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

Mr. Sathyendran R.

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I am using this application right now for my service team, very good, user friendly, have lot of customisation in workflow and service reports. the team supported for initial implementation, They have good support team. Myself fully recommended this application.

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Noting as of now seems all good

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Cryotos application is solving our feild service team operations.

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Mr. kandasamy S.

What do you like best about Cryotos?
Excellent application for Maintenance activity like PPM,etc
Good team for develop our process as per our requirement like process,Standards,etc
Professional & very Supportive team.
Really appreciated for language change (English to Arabic).

What do you dislike about Cryotos?
There is no negative observation till now.

What problems is Cryotos solving and how is that benefiting you?
Scheduling & PPM for Maintenance Activity.

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Mr. Yap

What do you like best about Cryotos?
template are ready to use, minimal need for IT knowledge. support team are supportive in all aspects

What problems is Cryotos solving and how is that benefiting you?
We are still in the midst of experimenting all the functions in Cryotos, for now is the ease of using asset management and as a scheduler.

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Mr. Hari K. - Ram Leathers

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Asset Management - Is Very easy for us, which make us to easily complete the tasks.

We are able to schedule the tasks and at the same time able to capture the daily readings for the machine.

Meter Reading module provides the real time data monitoring for all assets.

The very specific feature of the software is "AMC Monitoring"

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As of now this software provides a better solution for us.

What problems is Cryotos solving and how is that benefiting you?
Asset monitoring is very helpful.

Able to track the machine availability using the MTTR & MTBF details.

MIS Dashboard - Provides the breakdown information of all our machines.

The dahboards & reports generates the accurate details our assets.

They also provide the customizable dashboard option using Metabase.

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Dinex - Esteemed Clients of Cryotos
Māris A.

What do you like best about Cryotos?
We used many maintenance CMMS and only in Cryotos is functionality to build your own workflows for work orders and scheduled maintenance. With this CMMS we not need some separate analyzing system like Power Bi, Cryotos have already built-in Metabase system where we can easily build reports and visualizations for reports.

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CMMS help us control all machinery brekdowns and factory problem. CMMS collet all data about our historical data, its help analize deviations. With this system we build all necessary processes which we need in our factory, which are work autonomous.

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Aravindishwar k.

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Cryptos is very easy to use and user friendly which we can easily customise to our needs and while delivering the workprocess it's very convenient to use by the end user as well.

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Cryotos saves our time and space thus act as a great inventory of data which will be accesed from anywhere any time and it helps us to track the work we have done all along it's a best CMMS software.

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