Controlling Materials Cost in Maintenance

One of the most important aspects of any business is cost control; This is particularly crucial in the maintenance department, where the cost of materials can significantly affect the bottom line.

Controlling Materials Cost in Maintenance


Maintaining equipment can be expensive, but there are effective ways to control the cost of materials in maintenance. Implementing a Computerized Maintenance Management System (CMMS) is essential to track work orders, scheduling preventive maintenance, and managing inventory. The increasing sophistication of CMMS and its supporting software has given maintenance organizations unprecedented ability to manage material costs. In fact, with the right system in place, it is now possible to predict and track the cost of every repair, replacement, and spare part.

This article will explain how to control the cost of materials in maintenance using a CMMS. We will cover the following topics:

  • Different types of costs.
  • Best Practices for cost management.
  • CMMS and Materials costs.
  • Cryotos CMMS‍

After reading this article, you will better understand how a CMMS can assist in controlling the cost of materials in maintenance.

What You Should Know About Cost Control in Manufacturing

Any business owner will attest that maintaining tight control over costs is crucial to the success of their enterprise. The same holds true for those managing maintenance operations. In fact, cost control is one of the most critical aspects of maintenance management.

To achieve effective cost control in maintenance, one must have a comprehensive understanding of the various costs associated with running a maintenance operation. These costs can be broadly categorized into three groups:

  • Direct costs.
  • Indirect costs.
  • Administration costs‍.

Let’s take a closer look at each of these categories.

Direct Costs: These costs are incurred as a direct result of carrying out maintenance activities. They include materials, replacement parts, repairs, and outside services.

Indirect Costs: These expenses are not directly related to maintenance activities but are necessary to support the maintenance operation. They include utilities, rent, insurance, and payroll.

Administration Costs: These costs are associated with the management and administration of the maintenance operation. They include CMMS Software, training, and consulting.

Now that we have a better understanding of the various costs involved in running a maintenance operation, the most effective way to control maintenance costs is to implement a comprehensive preventive maintenance (PM) program. By regularly scheduling inspections and proactive repair work, a preventive maintenance program can help reduce the number of Unplanned Downtime events and the associated costs.

In addition to implementing a preventive maintenance program, several other best practices can help control maintenance costs. These include:

  • Parts and Inventory Management.
  • Asset Tracking.
  • Equipment Maintenance.
  • Maintenance Costs‍.

Parts and Inventory Management:

An effective parts and Inventory Management system is essential for any maintenance operation. A parts and inventory management system can help reduce downtime and avoid the costs associated with unplanned downtime by keeping track of inventory and ensuring that the right parts are available when needed.

Asset Tracking:

An asset tracking system can help reduce maintenance costs by providing visibility into the condition of assets and the work that has been carried out on them. By tracking the work history of an asset, an asset tracking system can help identify potential problems before they lead to downtime.

Equipment Maintenance:

Regular equipment maintenance is essential for ensuring equipment can operate efficiently. By properly maintaining equipment, it is possible to extend its lifespan and avoid the cost of premature replacement.

CMMS and Materials cost:

Every maintenance department's never-ending goal is to achieve the perfect balance of maintaining equipment while still controlling the budget. A well-run maintenance organization will keep track of its inventory and work to minimize the amount of wasted materials.

  • CMMS can minimize equipment downtime by setting alerts for regular maintenance activities.
  • It assists in identifying potential and recurring problems, thereby preventing them from turning into bigger issues.
  • The software allows quick analysis of spare parts requirements, inventory level, utilization rate, etc., thereby helping to optimize the spare part budget.
  • CMMS facilitates getting accurate data on utilization rates, reliability figures, and performance indicators of equipment and machines in a facility or organization. This information is vital when making decisions about equipment replacement, repairs, or improvement plans.
  • Operational costs are decreased with the use of CMMS as the decision-making process is automated and streamlined; This can help organizations save on materials costs as well. When workers have access to accurate and up-to-date information on inventory, they can make better decisions about what materials are needed and when they are needed; This can help reduce overstocking, which can lead to material waste and higher inventory costs.

Cryotos CMMS:

Cryotos CMMS helps maintenance management and reduces material costs by providing a real-time maintenance plan. It tracks equipment status, inventory, and critical spare parts, allowing you to optimize your maintenance staff.‍

  • Productivity & Inventory -Automated inventory management system orders items based on predicted needs for spare parts.
  • Develop & Maintain Equipment Documentation Efficiently – Digital Document Manager lets you browse and download all electronic service record documents by EQUIPMENT Part Number or Serial Number. You can snapshot your entire configuration anytime in Cryotos offline without disrupting the orderly workflow of managing inventory, equipment, and preventative maintenance tasks.
  • Flexible to work with compliance symbols that can be dragged & dropped directly onto floor plans and into maintenance routines.
  • Cloud industrial maintenance management software assures easy access across platforms, ensuring complete control to every user worldwide through web portals and mobile applications, including Androids and iPhones / iPads.
  • Commercialize On-Field Data easily and monitor real-time repairs with Cryotos Mobile App on any iOS or Android device.

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What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

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