How To Create A Preventive Maintenance Checklist For Hotels?​

Published by Cryotos Admin on

How To Create A Preventive Maintenance Checklist For Hotels?

The hotel industry is one of the most competitive industries in the world demanding high footfalls to stay profitable. To be successful, hoteliers must provide their guests with a clean, safe, and comfortable environment which makes preventive maintenance one of the most important aspects of hotel operations.

Preventive maintenance is a type of maintenance that is performed on a regular basis to prevent issues from arising. It is a proactive approach to maintenance that can save hotels time and money.

Creating a preventive maintenance checklist is one of the best ways to ensure that all hotel equipment is properly maintained. Checklists allow hotel staff to track and manage maintenance tasks on a regular basis. They also help to ensure that all hotel equipment is properly maintained.

2. Why is preventive maintenance important for hotels?

There are many reasons why preventive maintenance is important for hotels. First and foremost, it helps to ensure the safety of guests and employees. Additionally, preventive maintenance can help to extend the life of hotel equipment and reduce repair costs.

Performing regular maintenance on hotel equipment can also help to improve its performance and efficiency. This, in turn, can help to improve the guest experience. And, finally, preventive maintenance can help to increase the overall value of the hotel property.

 3. What should be included in a preventive maintenance checklist for hotels?

When creating a preventive maintenance checklist for hotels, there are a few key things that you should keep in mind. First and foremost, your checklist should be comprehensive and cover all of the hotel’s equipment and systems.

The 2 areas that need to be covered include – guest and common areas. Apart from this, it is also important to maintain the building systems. The guest areas inspection will include –furniture, lighting, appliances, etc while the common areas will include – a gym, swimming pools, entertainment centres, lobbies, etc. The building systems include equipment like boilers, HVACs, plumbing, kitchens, and more.

Additionally, your checklist should be specific to the needs of your hotel. That means including items that are most likely to need maintenance or repair. Your checklist should also be easy to use and understand. That means organizing it in a way that makes sense for your hotel staff. 

 4. How often should preventive maintenance be carried out?

Preventive maintenance should be carried out on a regular basis. The frequency of maintenance will vary depending on the type of equipment and the age of the hotel.

As a rule of thumb, however, most equipment should be serviced at least once a year. And, some items, such as HVAC systems, should be serviced more frequently. But facilities like break rooms, gyms, and swimming pools need to be maintained daily.

 5. Putting together a preventive maintenance checklist

To create a checklist, gather all the relevant information about your hotel. This includes the make, model, and age of all your hotel rooms, common areas, equipment, systems, and any other miscellaneous item. You’ll also need to determine how often each item should be serviced depending on the need. Once you have all this information, you can start putting together your checklist. The checklist can also include the date/time when the item was last serviced to get a comprehensive view of the maintenance management.

 6. Implementing a preventive maintenance program

Once you’ve created your preventive maintenance checklist, it’s time to start implementing it. Start by training your hotel staff on how to use the checklist. It is also important to track the maintenance on a regular basis to make sure that there are no slippages. All these can be done manually or by implementing Cloud CMMS software to track and manage the activities.  

8. CMMS Software and Preventive maintenance

A CMMS is a software system that can be used to track and manage maintenance tasks. It is an essential tool for any hotel maintenance software that wants to implement a preventive maintenance program. A CMMS can help you to create your preventive maintenance checklist. Additionally, it can be used to create a schedule for when each item on the checklist should be serviced. CMMS software lets you track the status of your maintenance tasks including keeping track of when each task was completed and who completed it. 

9. Cryotos Software to create a checklist for preventive maintenance in hotels:

Cryotos is a CMMS software that can be used to create a preventive maintenance checklist for hotels. It is a user-friendly application that allows you to create and manage your checklist with ease.

Cryotos also has a built-in scheduling function that can be used to create a schedule for when each item on the checklist should be serviced.  It comes with an offline functionality as well to make sure that any intermittent internet connection issues do not lead to data loss. Also, Cryotos is the only CMMS software that is available on mobile as well as on desktop. Cryotos provides SLA configurations and numerous dynamic and customized reports that can help you with better decision-making in your hotel management.


Preventive maintenance is an important part of hotel operations. It helps to ensure the safety of guests and employees and can extend the life of hotel equipment. Creating a preventive maintenance checklist is one of the best ways to ensure that all hotel equipment is properly maintained. While the checklist creation and tracking can be done manually, it can become a time-consuming and expensive process not to mention the possibility of human errors in tracking the completion of individual tasks. Implementing CMMS software at your hotels for facilities and equipment maintenance will automate the whole process and can help you manage your maintenance activities with ease.

When creating a checklist, be sure to include all of the hotel’s equipment and systems. Additionally, your checklist should be specific to the needs of your hotel and easy to use.

Preventive maintenance should be carried out on a regular basis. The frequency of maintenance will vary depending on the type of equipment and the age of the hotel.

Implementing a preventive maintenance programme can be done using a software system, such as a CMMS. There are many benefits of implementing a preventive maintenance programme, including the extension of equipment life and the improvement of the guest experience.



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