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Consider the case of a maintenance technician who has to hurry to correct an emergency. The work order is pulled up, and the asset is registered as a mere Pump 2. But your facility has 50 pumps. Which one is it? Where is it located? What are its specs? It is not only time-consuming and annoying to spend time searching for the proper equipment, but it is also costly. Poor naming rules confuse, create redundancy, and mistakes in administration that contribute to increasing your Mean Time To Repair (MTTR) and reduce productivity. By having messy data, you are compelling your maintenance team to work harder rather than smarter.
In order to end this cycle, it is necessary to radically change organizations. You should stop being casual and ad-hoc-based in your labeling (such as John's Laptop or the Big Generator), instead of using a strong Asset Naming Convention. A systematic system of names is your DNA of the asset management plan. It converts a list of unorganized data into a searchable and smart database. The shift enables you to standardize in the manner in which all equipment is identified, tracked, and maintained through its entire lifecycle.
Naming conventions can be as good as the tools that have been used to manage them. This is where Cryotos excels. Cryotos is a flexible CMMS, which not only stores names, but also makes them operational. You can make inert codes dynamic by combining your naming strategy with Cryotos, making it possible to instantly search on mobile and create work orders, as well as track easily.
By effective naming conventions, people are referring to more than merely tidiness; it is a tactical operational means. This is the reason why it is important to do it right:
The best naming convention is one that is descriptive yet to the point. Although each organization is unique, the most successful conventions normally have a combination of 3 to 4 of the following factors:
In place of calling a laptop: John's Computer, a strong name will be:
Ready to organize your assets? Follow these steps to build a system that lasts.
The first thing to do before giving something a name is to have a clear image of what you have. Do you deal with IT equipment, large-scale manufacturing equipment, or equipment that deals with facilities? Divide your assets in terms of functions, type, and location to know what kind of hierarchy you will require.
Choose a structure and stick to it. The hyphen-separated form appears to be extensively recommended in readability (e.g., Location-Type-Number).
Codes should not be over-complicated. In case a technician requires a decoder ring to interpret the asset tag, the system has broken down. Make sure that your system has the ability to expand - (001) rather than (1) will enable you to grow to 999 assets under a category without destroying the format.
The naming convention is just as good as the team that uses it. Write a Standard Operating Procedure (SOP) document to detail the rationale and give a cheat sheet on abbreviations (e.g., GEN = Generator). Through training, make employees consistent on Day 1.
Introduction of the name is one thing, administration is another. Cryotos is a tool that is meant to transform your structured data into actionable outcomes.
Cryotos works with your naming logic, unlike inflexible software, and assists you in:
Creating a common naming system is not an organizational venture as such--but is a strategic investment. Coding raw data in a structured language saves confusion, wastage of time, and enables your staff to work accurately.
Nonetheless, a good system must be supplemented with the appropriate tools.
Ready to turn your asset list into a powerhouse of productivity? Take control of your maintenance operations with Cryotos.
