What is Industrial Maintenance? An Ultimate Guide

Industrial Maintenance is the lifeline that keeps industries functioning smoothly, ensuring their machinery and equipment operate optimally. It prevents unexpected equipment breakdowns, costly repairs, and substantial productivity losses. In this ultimate guide, we will explore the significance of industrial maintenance, its different types, best practices, and how implementing a Computerized Maintenance Management System (CMMS) like Cryotos can streamline your maintenance operations.

The Complete Management Guide to Industrial Maintenance

Understanding Industrial Maintenance

Industrial Maintenance involves inspecting, repairing, and maintaining industrial equipment to prevent machine downtime and enhance operational efficiency. It ensures that the machinery and equipment used in industrial settings are safe, reliable, and in excellent working condition. This field encompasses various tasks, including routine check-ups, troubleshooting, repairs, replacements, installations, and overhauls.

Types of Industrial Maintenance

Preventive Maintenance

This planned maintenance approach involves regular inspections and maintenance activities to prevent unexpected equipment failures. It's based on a schedule defined by time intervals or machine usage. This approach aims to prevent failures by identifying and addressing potential issues before they disrupt operations. Preventive maintenance is particularly beneficial for critical equipment, as it reduces the likelihood of unexpected breakdowns and enhances reliability.

Corrective Maintenance

Corrective maintenance refers to any activities undertaken to correct a problem or fault in the equipment; This can occur as a result of a breakdown or during a preventive maintenance inspection where an issue is identified. Corrective maintenance is essential to address unexpected failures and mitigate their impact swiftly.

Predictive Maintenance

Predictive maintenance involves monitoring equipment performance and condition during normal operations to predict when maintenance should be performed. This method typically employs condition monitoring equipment and advanced data analytics. Organizations can detect early warning signs of issues by continuously monitoring equipment parameters, such as vibration, temperature, and energy consumption. This data-driven approach enables maintenance activities to be scheduled based on actual equipment conditions, optimizing resources and minimizing unplanned downtime.

Condition-Based Maintenance

Similar to predictive maintenance, condition-based maintenance relies on real-time data to monitor the condition of the equipment. Maintenance is performed only when certain conditions indicate a potential decline in equipment performance or an impending failure. CBM reduces unnecessary maintenance tasks and allows resources to be allocated based on actual equipment health.

Best Practices for Industrial Maintenance

Adopt a Proactive Maintenance Strategy

A proactive strategy, including preventive, predictive, and condition-based maintenance, can help identify potential issues before they escalate into major problems. Implement a preventive maintenance program that includes regular inspections, lubrication, calibration, and component replacements. Avoiding potential issues can extend equipment lifespan, optimize performance, and reduce costly emergency repairs.

Train Your Maintenance Staff

Ensure your maintenance team is adequately trained and up-to-date with industry standards and technologies. Continuous learning and skills development ensure that your team stays updated with the latest technologies and best practices, enabling them to perform their tasks efficiently and effectively.

Implement a CMMS

A CMMS like Cryotos can streamline work order management, inventory management, and maintenance schedule. It can also provide valuable insights through reporting and analytics, leading to data-driven decision-making. A CMMS can improve communication, optimize resource allocation, and enhance overall maintenance efficiency.

Regular Equipment Audits

Regular audits can help track the performance and condition of the equipment, assisting in identifying issues early and planning maintenance accordingly.

Utilize Predictive Maintenance Techniques

Incorporate predictive maintenance techniques into your maintenance strategy. Implement condition monitoring methods such as vibration analysis, thermography, oil analysis, and ultrasonic testing to assess the health and performance of your equipment. By monitoring key parameters and analyzing trends, you can predict potential failures and take proactive measures to address them before they occur.

Establish Effective Spare Parts Management

Maintain an organized inventory of spare parts to minimize equipment downtime. Identify critical spare parts, establish reorder points, and ensure their availability when needed. Regularly review and update your inventory based on equipment usage, failure rates, and lead times. Collaborate with suppliers to optimize procurement processes and reduce the risk of stockouts.

Foster a Culture of Continuous Improvement

Promote a culture of continuous improvement within your maintenance department. Encourage feedback from maintenance staff, capture lessons learned from past maintenance activities, and analyze historical maintenance data. Use this information to identify areas for improvement, implement reliability-centered maintenance (RCM) or Total Productive Maintenance (TPM) initiatives, and continuously optimize your maintenance strategies and processes.

Implementing CMMS in Industrial Maintenance

Implementing a CMMS software like Cryotos can significantly enhance your industrial maintenance operations.

Maintenance Planning and Scheduling

Efficient maintenance planning and scheduling are crucial for minimizing downtime, optimizing resource allocation, and ensuring the timely execution of maintenance activities. CMMS plays a vital role in streamlining these processes. Here's how CMMS facilitates effective maintenance planning and scheduling

Overall Equipment Efficiency (OEE)
This measures how well a manufacturing operation is utilized. It is the product of the three constituent metrics – Availability, Performance, and Quality. Higher OEE means higher asset utilization.
Asset Database
CMMS provides a centralized asset database that includes equipment details, maintenance history, and specifications. This comprehensive repository enables maintenance planners to easily access information, such as maintenance requirements, previous work orders, and spare parts needed for specific assets. Planners can effectively plan maintenance activities, prioritize tasks, and ensure the right resources are allocated by having a complete overview of assets.
Preventive Maintenance Scheduling
CMMS allows organizations to set up preventive maintenance schedules based on predefined criteria, such as time-based or usage-based triggers. With automated scheduling, maintenance tasks are generated and assigned to the appropriate personnel, ensuring timely execution and reducing the likelihood of equipment failures.
Resource Management
CMMS helps optimize resource allocation by providing insights into workforce availability, skill sets, and workload. Maintenance planners can assign tasks to technicians based on their availability and skill levels, ensuring efficient utilization of human resources
Work Order Management

Work orders are an integral part of maintenance operations, and CMMS simplifies and streamlines the work order management process. Here's how CMMS enhances work order management:

Work Order Creation
CMMS allows users to create work orders electronically, capturing essential details such as equipment involved, maintenance tasks, required spare parts, and priority levels; This eliminates manual paperwork, reduces errors, and ensures all necessary information is captured accurately.
Work Order Tracking
CMMS provides real-time visibility into the status of work orders. Maintenance personnel can update work order progress, record completed tasks, and document any issues encountered. This transparency enables supervisors and stakeholders to monitor progress, identify bottlenecks, and take necessary actions to keep operations running smoothly.
Communication and Collaboration
CMMS facilitates effective communication and collaboration among team members involved in maintenance activities. Users can add comments, attach documents, and share updates within the CMMS platform, ensuring clear and efficient communication; This helps improve coordination, reduces miscommunication, and enhances teamwork.
Asset Management

Effective asset management is crucial for maintaining equipment reliability and performance. CMMS enables organizations to manage their assets throughout their lifecycle better. Here's how CMMS enhances asset management:

Asset Tracking
CMMS provides a centralized repository for tracking and managing assets. Organizations can capture detailed information about each asset, including maintenance history, warranty details, location, and specifications; This enables better asset tracking, reduces the risk of asset loss, and improves inventory management.
Maintenance History
CMMS provides a centralized repository for tracking and managing assets. Organizations can capture detailed information about each asset, including maintenance history, warranty details, location, and specifications; This enables better asset tracking, reduces the risk of asset loss, and improves inventory management.
Maintenance History
CMMS records and stores maintenance history for each asset, including past work orders, repairs, and inspections. This historical data helps identify recurring issues, track asset performance, and make informed decisions regarding maintenance strategies.
Condition Monitoring
Some CMMS systems integrate with condition monitoring technologies, such as sensors and IoT devices, to gather real-time data on asset health. This data enables predictive maintenance practices, allowing organizations to address potential issues before they lead to equipment failures.
Inventory Management

Efficient inventory management is critical to ensure the availability of spare parts and minimize equipment downtime. CMMS helps organizations streamline their inventory management processes. Here's how CMMS enhances inventory management:

Spare Parts Tracking
CMMS enables organizations to track spare parts inventory, including stock levels, locations, and reorder points; This ensures that necessary spare parts are readily available when needed, reducing downtime caused by stockouts.
Purchase and Replenishment
CMMS provides features for creating purchase orders, managing suppliers, and tracking procurement activities. Organizations can automate replenishment by setting up reorder points and receiving notifications when inventory levels reach predefined thresholds.
Stock Optimization
By having visibility into spare parts usage and maintenance requirements, CMMS helps organizations optimize their inventory levels; This prevents overstocking or understocking, reduces carrying costs, and improves overall inventory efficiency.
Reporting and Analytics

CMMS generates insightful reports and analytics that provide organizations valuable maintenance performance data. Here's how CMMS enhances reporting and analytics:

Performance Metrics
CMMS captures data related to maintenance activities, such as mean time to repair (MTTR), Mean Time Between Failures (MTBF), and equipment downtime. These performance metrics help organizations assess their maintenance effectiveness, identify areas for improvement, and make data-driven decisions.
Cost Analysis
CMMS allows for cost analysis by tracking maintenance expenditures, including labor costs, spare parts costs, and contractor expenses. Organizations can identify cost-saving opportunities by analyzing these costs, optimizing maintenance budgets, and improving financial planning.
Compliance and Audit Trail
CMMS provides an audit trail of maintenance activities, documenting actions taken, personnel involved, and any changes made; This helps organizations demonstrate compliance with regulatory requirements, internal policies, and industry standards.


Industrial maintenance is crucial in preserving the health of machinery, enhancing productivity, and extending asset lifespan. With the right approach, trained personnel, and the aid of a CMMS like Cryotos, businesses can optimize their maintenance activities, reduce costs, and increase operational efficiency. By understanding the ins and outs of industrial maintenance, companies can make informed decisions that best suit their operational needs.

Want To Manage Your Work Order Smartly?

Send us a request for demo and we will get back to you shortly!
Schedule a Demo

What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

Blue Slider Left Arrow
Blue Slider Right Arrow