Total Productive Maintenance: Everything You Need to Know About TPM

What is Total Productive Maintenance (TPM)? An Overview

In today's competitive business landscape, every minute and every dollar counts. Unplanned equipment downtime, breakdowns, and defects can eat away your profits faster than you can say "bottleneck." But what if there was a way to dramatically improve your equipment's effectiveness, boost productivity, and reduce costs? Enter Total Productive Maintenance or TPM!

Here, we'll break down this powerful maintenance philosophy, explain its core principles, and show you how to implement it in your organization. By the end of this comprehensive guide, you'll be equipped with the knowledge and tools to transform your maintenance practices and achieve operational excellence. So, buckle up and get ready to dive deep into the world of TPM!

Table of Contents
  1. What is Total Productive Maintenance
  2. How to Calculate TPM?
  3. 5S: What Does Each "S" Stand For?
  4. Total Productive Maintenance Workflow
  5. 8 Pillars of Total Productive Maintenance
  6. How to Implement a TPM Program?
  7. Taking the Next Step
  8. A Powerful Partnership for Success

What is Total Productive Maintenance?

Total Productive Maintenance (TPM) is a comprehensive approach aimed to achieve perfect production with zero breakdowns, zero defects, and zero accidents. Unlike traditional maintenance methods that primarily involve maintenance personnel, TPM emphasizes the active involvement of all employees, from operators to managers, in maintaining and improving equipment.

TPM focuses on proactive and preventive maintenance to enhance equipment reliability and efficiency. It aims to create a culture where maintenance is considered a key part of daily operations rather than an afterthought. This involves routine inspections, cleaning, lubrication, and minor repairs performed by the equipment operators. By doing so, TPM helps to identify potential issues before they lead to significant problems, thereby reducing unplanned downtime and extending the lifespan of the equipment.

How to Calculate TPM?

Calculating Total Productive Maintenance (TPM) involves understanding and measuring your machinery's Overall Equipment Effectiveness (OEE). OEE is a key performance indicator that combines three critical aspects of equipment performance: Availability, Performance, and Quality. Here's how you can calculate each component and the overall OEE:

Availability: This represents the percentage of time the equipment is operational and available for production.


Availability = (Operating Time / Scheduled Operating Time) x 100


If your equipment was scheduled to operate for 8 hours (480 minutes) but only ran for 7 hours (420 minutes) due to downtime, the Availability would be:

Availability = (420/480) x 100 = 87.5%

Performance: This refers to the rate at which the equipment produces good quality parts compared to its ideal speed.


Performance = (Actual Output / Theoretical Output) x 100


If the equipment's ideal cycle time is 1 minute per unit, and it produces 400 units in 420 minutes, then the theoretical output is 420 units.

Performance = (400/420) x 100 = 95.2%

Quality: This represents the percentage of good-quality parts produced compared to the total number of parts produced.


Quality = (Good Units / Total Units Produced) x 100


If out of 400 units produced, 380 units are of good quality and 20 units are defective, the Quality would be:

Quality = (380/400)x100 = 95%

Here's how you can calculate each component and the overall OEE:

Formula: OEE = Availability x Performance x Quality

OEE = 87.5 x 95.2 x 95 = 79.1%

An OEE of 79.1% indicates that your equipment produces 79.1% of its potential output, considering downtime, speed losses, and quality defects.

By regularly calculating and analyzing OEE, you can identify areas for improvement in your maintenance processes and work towards maximizing your equipment's productivity.

5S: What Does Each "S" Stand For?

The 5S methodology is a foundational component of Total Productive Maintenance (TPM) and lean manufacturing. Originating from Japan, 5S focuses on workplace organization and standardization to improve efficiency and safety. Each "S" in the 5S system represents a step in the process. Here's what each "S" stands for and how it contributes to a more productive work environment:

1. Sort (Seiri): Separate the Necessary from the Unnecessary

Sort involves evaluating all items in a workspace and removing unnecessary items. Unnecessary tools, materials, and outdated procedures create clutter and hinder productivity. Dispose of what's not needed through recycling, selling, or proper disposal channels.

2. Set in Order (Seiton): Arrange for Easy Access and Identification

Now that you've decluttered, it's time to organize the remaining items efficiently.  Designate specific storage locations for tools, materials, and equipment.  Use clear labels and visual cues to ensure everything is easy to find and put away. This eliminates wasted time searching for what you need.

3. Shine (Seiso): Clean and Maintain for a Safe and Pleasant Environment

A clean and well-maintained workspace fosters a sense of pride and ownership among employees.  Establish cleaning routines and assign responsibilities for keeping the work area organized and free of dirt, debris, and safety hazards.  A clean environment also promotes better equipment visibility, allowing for early detection of potential problems.

4. Standardize (Seiketsu): Maintain Consistency and Best Practices

Once you've established a clean and organized work area, the key is to maintain it.  Develop standardized procedures for sorting, arranging, cleaning, and maintaining the workspace.  This ensures everyone is on the same page and helps to prevent backsliding into clutter and inefficiency.

5. Sustain (Shitsuke): Make Continuous Improvement a Habit

The final "S" emphasizes the importance of ongoing commitment.  Integrate 5S principles into your company culture and daily routines.  Conduct regular audits to ensure everyone is adhering to the standards.  Encourage suggestions for improvement and celebrate successes in maintaining a streamlined workspace.

The 5S methodology is a simple yet powerful tool that helps organizations create a well-organized, efficient, and safe work environment. Integrating 5S into your Total Productive Maintenance (TPM) program sets a solid foundation for achieving operational excellence.

Total Productive Maintenance Workflow

Implementing Total Productive Maintenance (TPM) involves a structured workflow that guides organizations through the essential steps to achieve optimal equipment performance and reliability. Here's a detailed breakdown of the TPM workflow:

Total Productive Maintenance Workflow
1. Start

The first step is to initiate the TPM program. This involves gaining commitment from top management and establishing a clear vision and objectives for the TPM initiative. It's crucial to communicate the benefits of TPM to all employees and ensure their active participation.

2. Improve the Effectiveness of Existing Equipment
  • Develop an Autonomous Maintenance Program: Empower operators to take ownership of basic equipment care through tasks like cleaning, lubrication, and visual inspections. This fosters a sense of responsibility and helps identify potential issues early on.

  • Develop a Scheduled Maintenance Program: Create a comprehensive plan based on equipment specifications and usage data for scheduled maintenance activities. This proactive approach prevents breakdowns and ensures optimal performance.
3. Develop Training and Information Systems
  • Training and Education: It is crucial to equip your workforce with the necessary knowledge and skills. Train operators and maintenance personnel to ensure everyone understands their roles and responsibilities within the TPM framework.

  • Information Systems: Implement data collection and analysis systems. This allows you to track key performance indicators (KPIs), identify improvement areas, and measure your TPM program's effectiveness.
4. Develop Early Asset Management Program for Newer Equipment

When acquiring new equipment, prioritize reliability and establish proper maintenance procedures from the start. This proactive approach sets the stage for long-term equipment effectiveness.

5. Continue to Practice 8 Pillars of TPM

The final step is to continuously practice the 8 pillars of TPM, which are essential for sustaining the program and achieving long-term success. These pillars include:

  1. Autonomous Maintenance
  2. Focused Improvement
  3. Planned Maintenance
  4. Early Equipment Management
  5. Quality Maintenance
  6. Training and Education
  7. TPM in Administration
  8. Safety, Health, and Environment

8 Pillars of Total Productive Maintenance

We've established that Total Productive Maintenance (TPM) is a comprehensive approach for achieving peak equipment performance. But what are the building blocks that make it work? Enter the eight pillars of TPM, a comprehensive framework that guides a collaborative and proactive approach to equipment care. Let's delve into each pillar and explore how it contributes to overall equipment effectiveness (OEE):

8 Pillars of Total Productive Maintenance (TPM)
1. Autonomous Maintenance

Autonomous Maintenance is the first pillar of Total Productive Maintenance (TPM), emphasizing the involvement of machine operators in maintaining their equipment. This approach fosters a sense of ownership and responsibility among operators, leading to better equipment performance and reliability.

But why empower operators?

  • Frontline Expertise: Operators are intimately familiar with their equipment. They witness its daily operation and can often identify subtle changes in performance that might go unnoticed by others.

  • Early Detection: By performing routine care tasks like cleaning, lubrication, and simple visual inspections, operators can detect potential issues early on, preventing them from escalating into bigger problems.

  • A Sense of Ownership: Empowering operators to care for their equipment fosters a sense of responsibility and ownership. This leads to a more invested workforce and a proactive approach to equipment maintenance.

What does Autonomous Maintenance involve?

This pillar focuses on training operators to perform a specific set of tasks, typically categorized into three areas:

  • Basic Cleaning and Inspection: This might involve wiping down equipment, checking for leaks or loose parts, and ensuring proper lubrication levels.

  • Operational Monitoring: Operators become attuned to their equipment's sounds, vibrations, and overall performance. Any deviations from the norm could signal a potential issue.

  • Simple Adjustments and Minor Repairs: Operators are trained to perform basic adjustments and minor repairs within their designated scope.

The Power of Partnership

Autonomous Maintenance isn't about replacing the role of maintenance personnel. It's about creating a collaborative partnership between operators and maintenance teams. By empowering operators to become the "eyes and ears" of equipment care, you can build a stronger foundation for achieving overall equipment effectiveness and maximizing the performance of your production system.

2. Focused Improvement (Kaizen)

Focused Improvement, often called Kaizen, is the second pillar of Total Productive Maintenance (TPM). Kaizen is a Japanese term that means "continuous improvement." This pillar emphasizes the importance of small, incremental changes that collectively lead to significant efficiency, quality, and productivity improvements. Here's an in-depth look at Focused Improvement and its key components:

How Does Kaizen Work in TPM?

The core of Kaizen in TPM lies in creating a culture of continuous improvement that empowers everyone to identify and address areas for improvement. This can involve:

  • Identifying Problems and Waste: Employees are encouraged to look for inefficiencies, bottlenecks, and areas where equipment performance can be optimized. This might involve analyzing data, observing processes, and soliciting colleague feedback.

  • Brainstorming Solutions: Once a problem or area for improvement is identified, teams brainstorm potential solutions. This collaborative approach encourages diverse perspectives and fosters creative thinking.

  • Implementing and Testing Changes: The most promising solutions are then implemented on a small scale to test their effectiveness. This allows for adjustments and refinements before wider rollout.

  • Standardization and Sharing: If a change proves successful, it becomes a standardized practice. Sharing successful Kaizen initiatives across departments fosters a culture of continuous improvement and allows everyone to learn from each other's successes.

The Power of Small Steps

Focused Improvement (Kaizen) is a powerful tool for unlocking the full potential of your equipment and workforce. By embracing small, continuous improvements, you can achieve significant results and build a culture of innovation that propels your organization toward operational excellence.

3. Planned Maintenance

Planned Maintenance is the third pillar of Total Productive Maintenance (TPM). This pillar focuses on scheduling and performing maintenance activities proactively to prevent equipment failures and unplanned downtime. By systematically planning and executing maintenance tasks, organizations can ensure that equipment operates at peak efficiency and reliability.

4. Early Equipment Management

Early Equipment Management is the fourth pillar of Total Productive Maintenance (TPM). This pillar focuses on setting the stage for long-term equipment success right from the start. When acquiring new equipment, prioritize reliability and establish proper maintenance procedures from the get-go. This proactive approach ensures your new equipment is integrated seamlessly and performs optimally throughout its lifecycle.

5. Quality Maintenance

The goal is to prevent defects from occurring. This pillar emphasizes techniques like defect prevention, Poka-Yoke (mistake-proofing), and quality control processes throughout production. Focusing on quality from the outset minimizes the need for rework and scrap, ultimately boosting production efficiency.

6. Training and Education

Equipping your workforce with the necessary knowledge and skills is crucial for successful TPM implementation. Conduct comprehensive training sessions to ensure all employees understand TPM principles and their roles in the process. Operators gain the knowledge to perform basic maintenance tasks, while maintenance personnel are equipped with advanced techniques to handle more complex issues.

7. TPM in Administration

While TPM (Total Productive Maintenance) often focuses on the shop floor, its reach extends far beyond the physical equipment. The seventh pillar, TPM in Administration, emphasizes the importance of applying the core principles of TPM to administrative functions as well.

A Key Role Often Overlooked

The administrative department plays a critical role behind the scenes, keeping the production process running smoothly.  Like the rest of the production teams and processes, the management and administrative functions are also subject to productivity improvement. This includes identifying and eliminating losses within their tasks and contributing to the plant's overall performance.

Why TPM in Administration?

Traditional administrative processes can be riddled with inefficiencies, leading to wasted time, errors, and unnecessary delays. TPM in Administration tackles these issues by promoting:

  • Streamlined Processes: Analyze and optimize administrative workflows to eliminate unnecessary steps and redundancies. This could involve implementing digital solutions, automating tasks, and standardizing procedures.

  • Improved Communication: Ensure clear and efficient communication channels exist between departments. This fosters collaboration and reduces the risk of errors due to miscommunication.

  • Data Integrity: Implement processes to ensure the accuracy and reliability of administrative data. This data is crucial for informed decision-making across the organization.

  • Continuous Improvement: Like in the production environment, cultivate a culture of continuous improvement within administrative functions. Encourage employees to identify and suggest ways to streamline processes and eliminate waste.
8. Safety, Health, and Environment

The eight pillars of Total Productive Maintenance (TPM) work together to create a holistic equipment care and optimization approach. But at the core of this philosophy lies the eighth pillar: Safety, Health, and Environment (SHE). This vital pillar ensures that the pursuit of production efficiency never comes at the cost of employee well-being or environmental responsibility.

SHE: A Threefold Focus

The SHE pillar emphasizes three key areas:

  • Safety: Creating a safe work environment is paramount. This involves identifying and mitigating potential hazards, implementing safety protocols, and promoting a culture of safety awareness among all employees.

  • Health: The physical and mental well-being of your workforce is crucial. This pillar focuses on ergonomics, preventing work-related injuries and illnesses, and promoting healthy work practices.

  • Environment: TPM recognizes the importance of minimizing the environmental impact of your production processes. This includes practices like waste reduction, energy conservation, and responsible resource use.

How to Implement a TPM Program?

Understanding the eight pillars of Total Productive Maintenance (TPM) is a great first step. But how do you translate those principles into a practical action plan? Here's a breakdown of the key steps involved in implementing a successful TPM program:

Step 1: Announce and Gain Commitment

  • Leadership Support: Secure the buy-in and active support of senior leadership. TPM requires a long-term commitment of resources and cultural change.

  • Communication and Awareness: Communicate the goals and benefits of TPM to all employees. Foster a culture of ownership and engagement across all levels of the organization.

Step 2: Identify a Pilot Area

  • Start Small: Instead of attempting a company-wide rollout immediately, select a specific department or a single piece of equipment as a pilot project. This allows you to test your approach, refine processes, and build momentum before expanding.

  • Focus on Achievable Goals: Set realistic and measurable goals for the pilot program. This could involve improving equipment availability, reducing downtime, or minimizing waste.

Step 3: Focus on Restoring Equipment to Prime Condition

  • Baseline Assessment: Before implementing any changes, assess the pilot equipment's condition comprehensively. Identify existing problems and areas for improvement.

  • Implementation of 5S Principles: Apply the 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) to create a clean, organized, and well-maintained workspace. This lays the foundation for effective equipment care.

Step 4: Measure Overall Equipment Effectiveness (OEE)

  • Establish Metrics: Define key metrics to track Overall Equipment Effectiveness (OEE). This typically includes availability, performance rate, and quality rate.

  • Data Collection and Analysis: Collect baseline data on OEE and other relevant metrics. This data will serve as a benchmark to measure progress over time.

Step 5: Address Major Loss Categories

  • Loss Analysis: Analyze the data collected in step 4 to identify the major categories of losses impacting equipment performance. These might include breakdowns, setups/changeovers, idling/minor stoppages, and quality defects.

  • Root Cause Analysis: For each loss category, conduct a root cause analysis to identify the underlying reasons for these losses.

Step 6: Implement Proactive Maintenance Strategies

  • Planned Maintenance: Develop a comprehensive planned maintenance program for the pilot equipment. This should include regular inspections, lubrication, adjustments, and part replacements based on manufacturer recommendations and equipment usage data.

  • Early Equipment Management: If applicable to your pilot program (e.g., involving new equipment), implement strategies for early equipment management to ensure smooth integration and optimal performance from the start.

Step 7: Continuous Improvement through Kaizen

  • Empowerment and Problem-Solving: Empower operators and maintenance personnel to identify areas for improvement and implement small, incremental changes (Kaizen) to address them.

  • Standardization and Sharing: Once a successful Kaizen improvement is implemented, standardize the process and share it with other departments to foster a culture of continuous improvement across the organization.

Step 8: Expand the Program

  • Evaluation and Refinement: Based on the successes and challenges encountered in the pilot program, evaluate your approach and refine your TPM implementation plan.

  • Phased Rollout: Gradually expand the TPM program to other departments or equipment areas. Ensure proper training and support are provided to new participants.

Taking the Next Step

Now that you're armed with this knowledge, it's time to consider how TPM can benefit your organization. Whether you're looking to streamline your existing maintenance practices or create a culture of continuous improvement from the ground up, TPM offers a powerful framework for achieving operational excellence.

Remember, TPM is a journey, not a destination. With dedication and a commitment to continuous improvement, you can harness the power of TPM to unlock a world of possibilities and propel your organization toward a brighter, more productive future.

A Powerful Partnership for Success

Total Productive Maintenance (TPM) thrives on a foundation of proactive maintenance, data-driven decision-making, and seamless collaboration. That's where Cryotos CMMS software steps in, acting as your digital partner to empower each TPM pillar and unlock its full potential.

Cryotos CMMS software isn't a replacement for TPM principles; it's a powerful tool that amplifies their effectiveness. By leveraging Cryotos' features, you can streamline processes, empower your workforce, and gain valuable data-driven insights. This dynamic partnership paves the way for achieving peak equipment performance and propelling your organization towards long-term success.


Total Productive Maintenance: An Overview

Total productive maintenance - Wikipedia

Lean Thinking and Methods - TPM


5S (methodology) - Wikipedia

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Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

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Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

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Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

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Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

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Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

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This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

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Mr. Vishnu S Nair

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Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

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Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

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Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

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Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

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