How You Can Control The Materials Cost In Maintenance

Published by Cryotos Admin on

How You Can Control The Materials Cost In Maintenance


One of the most important aspects of any business is controlling costs. This is especially true in the maintenance department, where the cost of materials can have a major impact on the bottom line.

Maintaining equipment can be expensive, but there are ways to effectively control the materials cost in maintenance. It is important to have a computerized maintenance management system (CMMS) in place to track work orders, schedule preventive maintenance, and manage inventory. The growing sophistication of computerized maintenance management systems (CMMS) and their supporting software has given maintenance organizations an unprecedented ability to control the cost of materials. In fact, with the right system in place, it is now possible to predict and track the cost of every repair, every replacement, and every spare part.

This article will explain how you can control the materials cost in maintenance using a CMMS. We will cover the following topics:


      1.    Different types of costs

      2.    Best Practices for cost management

      3.    CMMS and Materials cost

      4.    Cryotos CMMS

By the end of this article, you will have a better understanding of how a CMMS can help you control the cost of materials in maintenance.


What You Should Know About Cost Control In Manufacturing


Any business owner will tell you that maintaining a tight control over costs is essential to the success of their enterprise. The same is true for those who manage maintenance operations. In fact, cost control is one of the most important aspects of maintenance management.

Effective cost control in maintenance requires a deep understanding of the
different types of costs involved in running a maintenance operation. These
costs can be broadly divided into three categories:

      1.    Direct costs

      2.    Indirect costs

      3.    Administration costs


Let’s take a closer look at each of these categories.


1. Direct Costs: Costs that are incurred as a direct result of carrying out maintenance activities. These costs include materials, replacement parts, repairs, and outside services.


2. Indirect Costs: Expenses that are not directly related to maintenance activities but are nonetheless necessary to support the maintenance operation. These costs include utilities, rent, insurance, and payroll.


3. Administration Costs: Administration costs are those associated with the management and administration of the maintenance operation. These costs include CMMS software, training, and consulting.


Now that we have a better understanding of the different types of costs involved in running a maintenance operation, the best way to control the cost of maintenance is to implement a comprehensive preventive maintenance (PM) program. By regularly scheduling inspections and proactive repair work, a preventive maintenance program can help to reduce the number of unplanned downtime events and the associated costs.


In addition to implementing a preventive maintenance program, there are
a number of other best practices that can help to control the cost of maintenance. These include:


1. Parts and Inventory Management

2. Asset Tracking

3. Equipment Maintenance

4. Maintenance Costs


Parts and Inventory Management:


An effective parts and inventory management system is essential for any maintenance operation. By keeping track of the inventory and ensuring that the right parts are available when needed, a parts and inventory management system can help to reduce downtime and avoid the costs associated with unplanned downtime.


Asset Tracking: 


An asset tracking system can help to reduce the cost of maintenance by providing visibility into the condition of assets and the work that has been carried out on them. By tracking the work history of an asset, an asset tracking system can help to identify potential problems before they lead to downtime.


Equipment Maintenance: 


Regular equipment maintenance is essential for ensuring that equipment can operate at peak efficiency. By properly maintaining equipment, it is possible to extend its lifespan and avoid the cost of premature replacement.



CMMS and Materials cost


It is a never-ending goal of every maintenance department to achieve the perfect balance of maintaining equipment while still controlling the budget.  A well-run maintenance organization will keep track of their inventory and work to
minimize the amount of wasted materials.


  • CMMS can minimize the downtime of equipment by setting alerts for regular maintenance activities.
  • It assists in identifying the potential and recurring problems and thereby prevents them from turning into bigger issues.
  • The software allows quick analysis of spare parts requirements, inventory level, utilization rate etc. thereby helps to optimize the spare part budget.
  • CMMS facilitates getting accurate data on utilization rate, reliability figures and performance indicators of equipment and machines in a facility or organization. This information is vital while making decisions related to equipment replacement, repairs, or improvement plans.
  • Operational costs are decreased with the use of CMMS as the decision-making process is automated and streamlined. This can help organizations save on materials costs as well. When workers have access to accurate and up-to-date information on inventory, they can make better decisions about what materials are needed and when they are needed. This can help reduce overstocking, which can lead to material waste and higher inventory costs.

Cryotos CMMS:


Cryotos CMMS helps the maintenance management and reduces material costs by providing a real-time maintenance plan. It tracks the status of equipment, inventory, and critical spare parts, allowing you to optimize your maintenance staff

  • Productivity & Inventory -Automated inventory management system orders items based on predicted needs for spare parts.
  • Develop & Maintain Equipment Documentation Efficiently – Digital Document Manager lets you browse and download between all electronic service record documents by EQUIPMENT Part Number or Serial Number. You can snapshot your entire configuration at any time in Cryotos offline without disrupting the orderly workflow of managing inventory, equipment, and preventative maintenance tasks.
  • Flexible to work with compliance symbols that can be dragged & dropped  directly onto floor plans and into maintenance routines.
  • Cloud Industrial Maintenance Management Software assures easy access across platforms ensuring complete control to every user worldwide through web portal as well as mobile applications including Androids as well as iPhones / iPads.
  • Commercialize On-Field Data easily and monitor real-time repairs with Cryotos Mobile App on any iOS or Android device.


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