How Cryotos CMMS Helps Establish a Hierarchical Asset Structure for Asset Tracking?

Article Written by:

Ganesh Veerappan

Good asset tracking is a must-have for any organization's maintenance management. Physical assets, such as equipment, machinery, and facilities owned by the company, must be updated; This may require regular repair, replacement, or maintenance to ensure they remain in good condition. Asset tracking can help companies keep track of all their physical assets and accurately monitor their usage and requirements.

How Cryotos CMMS Helps Establish a Hierarchical Asset Structure for Asset Tracking?

Organizations looking for a more efficient way to track their assets must be aware of the Computerized Maintenance Management System (CMMS). CMMS can help organizations create a well-structured asset hierarchy, making asset tracking easier. Also, using CMMS can help improve maintenance operations, Reduce Downtime, and maximize the lifespan of assets. In this blog post, we discuss how CMMS can help set up an effective asset hierarchy and streamline related operations.

Cryotos CMMS is a robust Computerized Maintenance Management System that makes asset structuring and tracking easier. It has numerous features that facilitate hierarchical organization and regular maintenance operations, ultimately aiding in reducing costs and extending the lifespan of assets. In this blog post, we'll look into the salient features of Cryotos CMMS and the various benefits it can offer organizations.

What is a Hierarchical Asset Structure?

Asset hierarchy in asset tracking is a structured framework to categorize an organization’s physical assets. Organizations can efficiently track their assets and components by implementing an asset hierarchy. This system allows them to identify the maintenance needs of a given asset and view the relationships between different levels, such as geographical location, system, and subsystems. Additionally, they can track asset performance data and history for improved maintenance operations and decreased downtime. In short, an asset hierarchy is invaluable in streamlining maintenance processes.

When Asset Hierarchy is not followed, it leads to several problems, some of which are listed below.

  • Time-consuming and difficult to locate assets.
  • Inconsistency in asset data.
  • Inefficient maintenance processes due to lack of clarity in asset management.
  • Decreased asset reliability and increased downtime.
  • Difficulty in tracking  and generating asset performance reports.

Steps Involved in Asset Hierarchy

A clear asset hierarchy pattern ensures efficient maintenance of assets, improves asset performance, and generates accurate data and analytics of asset performance, thereby doubling asset reliability. Follow the steps mentioned below to create an asset hierarchy.

Step - 1 - Identify and Categorize Assets

The initial step is identifying and classifying the items needing accurate tracking. Organizations need to demonstrate due diligence when tracking their assets. Proper categorization of all necessary components, such as equipment, facilities, and machinery, is critical to ensure accuracy with asset management.

 For example, when managing maintenance operations for a large manufacturing plant, below would be a way to identify, track and categorize assets.

  • Production equipment includes conveyor belts, packaging machines, and assembly lines.
  • Facility assets include HVAC systems, lighting, and plumbing.
  • Support tools like forklifts, pallet jacks, and hand tools.
  • Vehicles such as delivery trucks, and maintenance vehicles.
  • IT assets that include servers, routers, and other networking equipment.
Step - 2 - Define the Hierarchy Levels

It's important to create a hierarchy for organizing and identifying assets. Depending on the complexity of the environment, this hierarchy could involve levels such as location, system, subsystem, and component. This step will ensure that all assets can be identified quickly and efficiently.

Step - 3 - Assign Unique Identifiers

To ensure proper tracking and maintenance, each asset must be identified with a unique identifier, like a barcode or serial number; This will help streamline the maintenance process and make it easy to locate when needed.

Step - 4 - Map Assets to Hierarchy Levels

Assets should be classified into their proper hierarchical order, which requires cataloging them according to geographic placement, system, subsystem, and entity. Proper mapping of the assets is essential to ensure accurate tracking.

Step - 5 - Establish Relationships

Organizing assets into hierarchical levels is just the start. Maintenance managers should also define relationships between the various assets, enabling them to monitor and track dependencies between components effectively; This will help them ensure asset integrity and performance.

Step - 6 - Record Asset Data

Maintenance teams should diligently track the relevant data of each asset, including its maintenance history, location, and any other crucial details; This will ensure that data is accurately recorded for efficient management.

Step - 7 - Integrate Everything into your CMMS

A CMMS solution can be used to consolidate and organize asset data, track maintenance history, and prioritize tasks to optimize maintenance operations. The Computerized Maintenance Management System software can provide complete visibility into the asset base and associated maintenance activities.

Benefits of using Hierarchical Asset Structure for Asset Tracking

Using hierarchical asset management is highly beneficial to organizations of any size, and they greatly improve maintenance efficiency, reduce downtime, and enhance asset reliability. Below are a few benefits of using this structure.

Accurate Asset Data
Organizing asset information into a hierarchical structure improves accuracy and better management visibility. Asset hierarchy captures maintenance history, performance metrics, and the relationships between assets, allowing organizations to optimize decision-making while minimizing cost and disruption.
Better Resource Allocation
Through a well-thought-out asset hierarchy system, maintenance teams can use their resources more efficiently to save on labor costs and increase operational effectiveness. This approach leads to a greater Return on Investment (ROI) over time.
Reduced Downtime
Asset hierarchy is a powerful tool for preventatively maintaining equipment, reducing the risk of failure, and decreasing downtime; This can be advantageous for organizations that rely on machinery or complex systems.
Improved Asset Reliability
By carefully monitoring and tracking asset data, businesses can reduce the risk of failure and maximize asset performance. Anup-to-date asset hierarchy will ensure consistent maintenance, improving reliability in critical areas.
Better Decision-Making
Asset hierarchy is designed to provide maintenance managers with a detailed overview to make informed, performance-based decisions regarding their assets. It ensures that they have access to data on the relationships between their assets and can be used to measure the effectiveness of their maintenance operations accurately.
Enhanced Safety
Having accurate asset data through an organized hierarchy is critical to guaranteeing safety in our operations. Ensuring that equipment is functioning properly helps to reduce the risk of any hazards. Keeping up with maintenance and developing a clear overview of assets can add an extra layer of protection for employees and visitors.
Improved Maintenance Efficiency
Asset hierarchy is designed to organize and streamline asset management, allowing maintenance teams to locate equipment quickly, understand how the assets are interconnected, and effectively monitor maintenance tasks. This structured approach boosts the overall efficiency of maintenance activities.

How does Cryotos CMMS Help in Establishing an Asset Hierarchy Structure?

Being a highly acclaimed platform, Cryotos CMMS offers powerful asset hierarchy capabilities to assist with asset tracking. Some of the below-mentioned features and functionalities help improve the organization and presentation of assets, allowing users to manage a complex network of equipment easily.

Hierarchical Structure Creation
Cryotos CMMS allows users to create a hierarchical asset structure in a logical and structured manner by defining various levels, such as location, system, subsystem, and components.
Asset Grouping and Categorization
Based on the hierarchy levels, Cryotos makes it easy for organizations to categorize and organize assets according to their dependencies and relationships.
Unique Identifiers and Tagging
Cryotos CMMS helps enable easy tracking and differentiating assets using unique identifiers or tags for each asset; This ensures accurate tracking and recording of asset data.
Real-Time Data Updates
Cryotos CMMS ensures the asset information - the location, maintenance history, and other details - is always accurate and up to date.
Relationships and Dependencies Management
Cryotos CMMS provides a detailed view of how assets are interconnected by  mapping relationships and dependencies among assets; This helps maintenance managers track and understand each asset's maintenance needs.

Overall, Cryotos CMMS leverages and streamlines establishing and maintaining asset hierarchy in asset tracking. It simplifies asset organization, improves accuracy in data collection and analysis, enhances maintenance planning and operations, and improves decision-making for optimizing the performance of assets. By taking advantage of Cryotos asset management systems, companies can ensure their assets run at peak performance.

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Here From Our Esteemed Clients!

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

What do you like best about Cryotos?
Easy to access and data collection,user friendly, the technical team and the supporting team is excellent the way they are solving the issues ontime and the continuous training given by supporting team. I would like to promote the cryotos APK to other industries to use.

What problems is Cryotos solving and how is that benefiting you?
Easily we came to know which machine is problem and what is the issue. And we got the exact data of spare parts stock. Using cryotos APK our machinery maintenance is increased and now we are getting less machines problem.

Review from G2

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

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Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Read Complete Review on G2

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

Mr. Sathyendran R.

What do you like best about Cryotos?
I am using this application right now for my service team, very good, user friendly, have lot of customisation in workflow and service reports. the team supported for initial implementation, They have good support team. Myself fully recommended this application.

What do you dislike about Cryotos?
Noting as of now seems all good

What problems is Cryotos solving and how is that benefiting you?
Cryotos application is solving our feild service team operations.

Read Complete Review on G2

Mr. kandasamy S.

What do you like best about Cryotos?
Excellent application for Maintenance activity like PPM,etc
Good team for develop our process as per our requirement like process,Standards,etc
Professional & very Supportive team.
Really appreciated for language change (English to Arabic).

What do you dislike about Cryotos?
There is no negative observation till now.

What problems is Cryotos solving and how is that benefiting you?
Scheduling & PPM for Maintenance Activity.

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Mr. Yap

What do you like best about Cryotos?
template are ready to use, minimal need for IT knowledge. support team are supportive in all aspects

What problems is Cryotos solving and how is that benefiting you?
We are still in the midst of experimenting all the functions in Cryotos, for now is the ease of using asset management and as a scheduler.

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Mr. Hari K. - Ram Leathers

What do you like best about Cryotos?
Asset Management - Is Very easy for us, which make us to easily complete the tasks.

We are able to schedule the tasks and at the same time able to capture the daily readings for the machine.

Meter Reading module provides the real time data monitoring for all assets.

The very specific feature of the software is "AMC Monitoring"

What do you dislike about Cryotos?
As of now this software provides a better solution for us.

What problems is Cryotos solving and how is that benefiting you?
Asset monitoring is very helpful.

Able to track the machine availability using the MTTR & MTBF details.

MIS Dashboard - Provides the breakdown information of all our machines.

The dahboards & reports generates the accurate details our assets.

They also provide the customizable dashboard option using Metabase.

Read Complete Review on G2

Dinex - Esteemed Clients of Cryotos
Māris A.

What do you like best about Cryotos?
We used many maintenance CMMS and only in Cryotos is functionality to build your own workflows for work orders and scheduled maintenance. With this CMMS we not need some separate analyzing system like Power Bi, Cryotos have already built-in Metabase system where we can easily build reports and visualizations for reports.

What problems is Cryotos solving and how is that benefiting you?
CMMS help us control all machinery brekdowns and factory problem. CMMS collet all data about our historical data, its help analize deviations. With this system we build all necessary processes which we need in our factory, which are work autonomous.

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Planys - Cryotos Esteemed Client
Aravindishwar k.

What do you like best about Cryotos?
Cryptos is very easy to use and user friendly which we can easily customise to our needs and while delivering the workprocess it's very convenient to use by the end user as well.

What problems is Cryotos solving and how is that benefiting you?
Cryotos saves our time and space thus act as a great inventory of data which will be accesed from anywhere any time and it helps us to track the work we have done all along it's a best CMMS software.

Read Complete Review on G2

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