How CMMS Software Improves the Safety of Your Facility with a Maintenance Management Software?

A safe facility is essential in any workplace, and the proverb "An ounce of prevention is worth a pound of cure" certainly applies here. Workplace safety is always a priority, but it’s more important than ever in today’s uncertain climate. The COVID-19 pandemic has forced organizations to reevaluate their safety protocols and make changes to ensure the health and safety of their employees.

Understanding health & safety regulations, adhering to the rules of the Health & Safety Act, and implementing them are the key components to providing a secure environment.  At the earliest opportunity,
possible hazards should be identified and eliminated rather than providing Personal Protective Equipment(PPE).

One of the best ways to protect your employees is to switch to a digital maintenance strategy. CMMS software can help you implement a proactive maintenance plan that will eliminate potential hazards in your facility. With a switch to digital maintenance i.e. Maintenance Management software, facilities can greatly improve their safety efforts. From identifying potential risks much earlier to removing the need for last-resort PPEs, CMMS Software provides innumerable benefits for improving overall facility safety.

Identifying and  Mitigating Potential Hazards

Identifying and mitigating potential hazards is a crucial aspect of improving safety in any facility, and maintenance management software proves to be an invaluable tool in achieving this goal.  At its core, a CMMS helps you create a safer working environment by proactively addressing potential hazards. It can help you schedule Preventive maintenance tasks and track safety-related issues such as incidents or near-misses. This can reduce accidents and injuries, as well as Minimize Downtime and repair costs.  Plus, having an easily accessible record of the steps taken to mitigate hazards can be beneficial when it comes to demonstrating compliance with safety regulations and standards. In short, investing in a CMMS yields multiple benefits: creating a safer work environment and protection against liabilities while also improving your facility's efficiency and productivity.

Scheduling Effective Preventive Maintenance Activities

By implementing Preventive maintenance with CMMS software, you can enhance the safety of your facility in several ways. Scheduling regular inspections, lubrication and other preventive tasks can enable you to detect potential hazards before they occur. This helps to prevent equipment breakdowns and reduce the risk of accidents or property damage. Additionally, preventive maintenance can extend the life of your equipment, resulting in lower costs for repair and replacement as well as improved efficiency throughout your facility. Thus, comprehensive preventive maintenance management helps you to ensure the safety of your employees and facilities.

Safety Regulations Compliance Monitoring

Monitoring Safety regulations compliance is another milestone in improving the safety of your facility. A CMMS can help you track compliance with safety regulations and standards by strictly adhering to Health and Safety Act. It provides a centralized database for safety-related documentation, which includes safety procedures, permits, and inspection records. It also helps you in the easy scheduling of safety inspections and audits. It sets reminders for routine safety-related maintenance activities and monitors their progress and ensures meeting safety compliance goals. Moreover, it enables you to identify and address safety compliance issues before they become major problems. When the facility is compliant with safety regulations and standards, the risk of accidents and injuries is minimized thus improving the safety of employees and assets. Thus CMMS creates a safe and productive workplace environment by avoiding costly fines and legal liabilities.

Implementing Uniform Maintenance Safety Practices

Adopting and implementing uniform maintenance safety protocols through the use of CMMS software is a viable way to improve safety within your facility. Doing so allows you to measure compliance with safety regulations and standards, standardize maintenance procedures across all employees, create and track work orders related to safety issues, create checklists for specific tasks, and setup necessary training programs. These steps can help reduce the risk of accidents or injuries in your facility as well as raise productivity while promoting a culture of safety. This also allows you to better monitor and change procedures as needed to maintain an optimal level of safety. Thus establishing uniform maintenance safety practices achieves both a safer and more productive environment.

Training Management

Training employees is another crucial aspect for improving the safety of the facility and by using a CMMS you can easily create and track safety-related training programs, ensuring that all the employees are well-trained in safety procedures and protocols. It also schedules safety-related training sessions, monitors employee participation and progress, and documents the completion of training requirements. Comprehensive safety training for employees reduces the risk of accidents and injuries, promotes a safety culture, and ensures ongoing compliance with safety regulations and standards. Moreover, as the employees become more knowledgeable and proficient in safety-related tasks, it helps in improving the efficiency and productivity of the facility, achieving a safer work environment.

Create Checklists and Standardize Tasks

Optimal asset maintenance requires standardization. Without it, technicians may complete tasks in a suboptimal or even dangerous manner, leading to potential accidents and costly repairs. Standard checklists help ensure proper servicing by taking into account historical data and maintenance reasons amongst other factors. This safeguards the technician while simultaneously providing optimal service within a cost-effective timeframe.

Strategically Organize Employees

Using a CMMS digital maintenance platform provides facilities with a comprehensive database to keep up with health and safety guidelines. This centralized database offers complete visibility of who has the necessary certifications, qualifications, and training for certain tasks, helping managers ensure that work is completed by experienced staff.

Cryotos- Computerized Maintenance Management Software‍

As the leading maintenance management software provider, Cryotos provides sophisticated solutions and customizable options that assist customers in planning and executing maintenance services more quickly and efficiently. A unique suite of problem-solving tools further boosts operational efficiency. With the help of Cryotos, quality maintenance services can be completed in an efficient, time-saving manner.

Below are a few tools of Cryotos that help in improving the safety of the facility.

Cryotos ’s multi-language support increases safety in any facility by enabling effortless communication of safety procedures and instructions, no matter the language proficiency of employees. By providing safety information and training in multiple languages, employees may have a better understanding and retention of key safety documents, reducing the risk of accidents or incidents caused by linguistic misunderstandings. Offering all this leads to a safer work environment for everyone.

With Cryotos’s GPS tracking feature, managers and supervisors can access real-time location data of both workers and assets, helping to anticipate any potential dangers that may be present. Additionally, when emergencies arise, such as afire or chemical spill, GPS tracking can help identify the top priority areas for evacuation accordingly. Similarly, GPS tracking is useful for monitoring heavy machinery and vehicles, providing extra precautionary steps to mitigate safety risks in hazardous environments.

In a situation where internet access is unreliable or unavailable, the offline functionality feature of Cryotos offers invaluable benefits for facility safety. Workers can access and complete critical safety inspections, maintenance tasks, and more, without having to worry about accessing the internet. This is particularly useful for workers completing jobs in remote or underground areas with no internet connectivity, and they still have ready access to all the necessary safety protocols and repair guidelines needed to do the job. Ultimately, this helps ensure that all workers stay safe, work sites remain hazard-free and properly maintained, and procedures are followed correctly - even if there's no way to get online.

Cryotos QR codes feature provides a valuable asset to any CMMS system. By placing QR codes on equipment and assets, workers can scan the codes using their smartphones or tablets and access important safety information quickly and efficiently. Safety instructions, maintenance schedules, and operating manuals are all easily accessible. Additionally, these QR codes can easily generate records that track who accessed the information and when further promoting safety protocols in the facility.

Bottomline!

Implementing CMMS software therefore significantly reduces the risk of accidents and promotes the culture of safety in the facility. Using the Versatile Features of a CMMS like preventive scheduling, monitoring safety compliance, establishing uniform maintenance safety practices, and training employees can improve productivity, and safety is guaranteed in workplaces. Hence, considering a CMMS helps to ensure that safety remains the top priority in the workplace.

Cryotos CMMS is a wise decision when you plan to meet up the safety standards and protocols. Contact us if you have any questions. It would be our pleasure to assist you!