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Maintenance operations can only be controlled using the right tools, which is a sure way of creating unforeseen downtime, soaring expenses, and frustrated departments. Introduce the Computerized Maintenance Management System (CMMS), a computerized backbone aimed at simplifying the work order management system and getting the most out of preventive maintenance.
Nevertheless, in the present-day situation when the market is overwhelmed with different software solutions, choosing the ideal CMMS corresponding to your facility is not a minor task. Any wrong system can results in improper user adoption, unspent budgets and a disgusting relapse to yelling and screaming firefighting.
Facility managers should not be tempted by these expensive traps, but need to be conscious of their primary functional needs. This guide will take you on a tour of a strategic approach to the correct evaluation, selection and non-painful implementation of the appropriate CMMS software.
You must have a clear blueprint of the gaps in your operations before you book software, do demos or make comparisons based on pricing levels. Purchasing a system without conducting a careful needs review usually leads to large unused software that is abandoned by your staff.
Stay within your assessment by mapping the following four center areas:
Determine the characteristics not to be compromised (such as automated preventive maintenance or mobile offline access) and those that are a nice-to-have (such as 3D facility mapping) that can be a distractor to your key objectives.
A successful CMMS must have both top and bottom buy-in. Obtain the feedback of the technicians who will be operating on it day in day out, the IT team that will deal with the infrastructure and the executives who will be using its reporting.
Examine your current processes in a candid manner. Are you losing money to re-active fire fighting? Do paperwork orders result in severe breakdown of communication? Identify precisely what is broken at any particular time.
Link your system requirements with quantifiable business results. Make a preliminary decision whether you are trying to reduce the downtime of the equipment, increase the inventory turnover of spare part or monitor compliance to the regulation.
To keep up with modern maintenance trends, it is necessary to abandon the isolated and desktop-bound systems and transition to the connected and mobile solutions. Make sure that your new CMMS is compatible with the following industry standards:
Security is considered an additional consideration when assessing a CMMS. Nevertheless, the data of your proprietary equipment, facility layouts and personnel records are equally important to protect as work orders are. Make sure that your software fits the following specifications:
An effective CMMS ensures that your sensitive operational information is maintained just as strict as it is in relation to your physical assets.
To keep your evaluation objective, score potential CMMS solutions against this checklist to ensure they meet your practical, technical, and financial criteria.
Cryotos CMMS is an AI-based mobile-first system that bridges the divide between powerful functionality and usability, designed specifically to serve the needs of modern maintenance teams. Rather than bending your facility to the strict software, Cryotos shapes your own and unique operational processes, allowing your technicians to effortlessly transition between reactive firefighting and a highly effective and efficient proactive maintenance approach.
The use of the software is not the end. In order to ensure a payback on investment (ROI) you should use the CMMS to trace and streamline key maintenance indicators.
The selection of the appropriate CMMS can be a strategic investment that will turn the disorganized, reactive fire management process into a well-organized, proactive maintenance process. Focusing on the modern features, strong security, and convenient design, you will enable your staff to prolong asset life to the maximum and save a lot of money on the operations.
Stop paying for downtime. See how Cryotos CMMS seamlessly automates maintenance and protects your assets.
