Why is Cloud Computing Important for Facility Management?

If you are a business owner, there might be a lot of things which you might have on your hands, which includes facilities, people, assets, and also other internal and external resources which one can keep a track on. To manage all this, so that there is a smooth running of the business is not an easy task. This is especially when one is trying to handle it all from a spreadsheet, or a software system. For managing space and the people, there is a requirement of a solution which can coordinate all of these things and this should be done in a specific time frame and budget.

Why Cloud Computing is Important for Facility Management?

In recent years, cloud computing has swiftly moved from being a buzzword to a central element in modern, efficient facility management strategy. Leveraging the power of the cloud not only means more streamlined operations through centralized control and automation but also heralds a future where predictive analytics and big data play a pivotal role in decision-making processes. Facility management professionals are steadily acknowledging the sheer potential of cloud computing, understanding it as a tool that bridges gaps and removes inefficiencies, turning insights into actions with unprecedented agility. As we venture deeper, this blog seeks to elucidate why the integration of cloud computing is more than an innovation - it is a revolution in facility management, defining new paradigms of operational excellence and setting a higher benchmark for sustainability and proficiency in the sector.

What is Cloud Computing?

Cloud computing refers to the delivery of various services over the Internet. These services include storage, databases, servers, networking, software, analytics, and intelligence. Rather than owning their own computing infrastructure or data centers, companies can rent access to anything from applications to storage from a cloud service provider. This has several advantages, including lower costs, improved performance, speed and agility, and enhanced security features. Originating in the 1960s with the advent of utility computing, it took the broad Internet connectivity in the 2000s to unlock the potential of cloud computing truly. Today, it forms the backbone of many services and apps that we use daily, proving its efficiency and convenience in a digitally-driven world.

Brief History and Evolution of Facility Management

Facility Management has undergone a remarkable evolution since its inception in the 1970s. Initially focused on the operational maintenance of facilities, including janitorial services and property management, it has grown into a multifaceted discipline that coordinates spatial, infrastructural, and human resource needs. As technology advanced, facility management began incorporating sophisticated software solutions to aid in the complex orchestration of resources and services. The late 2000s marked a pivotal moment with the embrace of Integrated Workplace Management Systems (IWMS), which allowed for more centralized control and analytical insight into facility operations. The entrance of cloud computing into the scene further amplified the capabilities of facility management by providing a unified platform that promotes collaboration, real-time monitoring, and data-driven decision-making, setting a new standard for efficiency and strategic planning in facility management.

The Intersection of Cloud Computing and Facility Management

The convergence of cloud computing and facility management has forged a pathway for more streamlined, intelligent, and agile operations. As facility management transitioned from a manual, reactive approach to a proactive, data-driven one, incorporating cloud computing emerged as a pivotal milestone in this progression. By relocating databases and applications to the cloud, facility managers could gain real-time insights, foster collaborative environments, and implement predictive maintenance strategies efficiently. Moreover, this integration means shifting from a capital expense model to an operational expense model, allowing for greater financial flexibility and scalability. Today, cloud computing stands as a cornerstone in facility management. This tool facilitates smart building management through IoT integrations and ensures security, compliance, and sustainability, positioning organizations to navigate the complexities of the modern operational landscape adeptly.

Centralized Control
  • Real-Time Monitoring and Reporting: Allows for the instantaneous tracking of various facility metrics, helping in rapid response and decision-making.
  • Integrated Systems and Services: Enhances the coordination of different systems and services, bringing them under a unified dashboard for easier management.
  • Reduced Hardware and Maintenance Costs: Diminishes the necessity for physical hardware and the costs associated with their maintenance.
  • Scalability: Offers the ability to easily scale resources up or down according to the changing needs of the business, avoiding overprovisioning and underprovisioning.
Enhanced Security
  • Data Encryption and Backup Solutions: Ensures data security through encryption and offers robust backup solutions to safeguard data.
  • Compliance with Industry Regulations: Helps in adhering to industry standards and regulations by offering compliant cloud environments.
  • Energy Management Solutions: Assists in efficiently managing energy resources, leading to a reduced carbon footprint.
  • Smart Buildings and IoT Integration: Facilitates the development of smart buildings by integrating IoT devices, promoting sustainability and modernization.
Improved Accessibility and Mobility
  • Remote Access: Allows facility managers and staff to access systems and data from anywhere, fostering flexibility and remote working opportunities.
  • Cross-Platform Integration: Enables integration with various platforms and devices, ensuring a seamless user experience.
Business Continuity and Disaster Recovery
  • Data Redundancy: Cloud solutions often come with data redundancy, ensuring business continuity despite hardware failures.
  • Rapid Disaster Recovery: Facilitates quick recovery of data and systems in disasters, minimizing downtime and business interruption.
Innovation and Future-Readiness
  • Easy Integration with New Technologies: Allows for the smooth integration of emerging technologies, keeping the facility management approach modern and forward-looking.
  • Data-Driven Insights: Harnesses the power of data analytics and artificial intelligence to provide insightful analytics for informed decision-making.

Utilizing cloud computing in facility management can drastically improve efficiency, security, and convenience. However, to maximize the benefits of this technology, it's essential to follow best practices. Here we outline some of the best practices for using cloud computing in facility management:

Best Practices of Using Cloud Computing in Facility Management

Implement Robust Security Measures
  • Regular Updates: Ensure your cloud services are always updated to the latest version to benefit from recent security enhancements.
  • Multi-Factor Authentication (MFA): Utilize MFA to add an extra layer of security to prevent unauthorized access.
Data Management
  • Data Backup: Regularly backup essential data to prevent data loss in case of failures.
  • Data Encryption: Employ data encryption to protect sensitive information during transmission.
Integration and Compatibility
  • API Integrations: Use API integrations to ensure seamless connectivity between various applications and devices.
  • Cross-Platform Accessibility: Ensure the system is accessible across various devices and platforms for a smooth user experience.
Training and Skill Development
  • Regular Training: Organize training sessions for facility management staff to acquaint them with the cloud computing platform's functionalities.
  • Documentation: Create and maintain comprehensive documentation for reference and training purposes.
Customization and Scalability
  • Customization: Customize the cloud platform to suit your facility management's specific needs and workflows.
  • Scalability: Choose a cloud solution to scale resources according to your facility's needs.
Predictive Maintenance
  • Analytical Tools: Utilize analytical tools to harness the power of data for predictive maintenance.
  • Real-Time Monitoring: Implement real-time monitoring to identify issues promptly and undertake corrective measures.
  • Energy Management: Utilize cloud computing for efficient energy management and to reduce carbon footprints.
  • Remote Work: Encourage remote working to Reduce Facility Costs and promote sustainability.
Regulatory Compliance
  • Compliance Monitoring: Regularly monitor the compliance status to adhere to industry regulations and standards.
  • Reporting: Use cloud computing for automated and accurate reporting to meet regulatory requirements.
Continuous Improvement
  • Feedback Loop: Establish a feedback loop with users for continuous improvement.
  • Technological Upgrades: Stay abreast with the latest technological advancements and integrate them into your facility management strategy for continual improvement.
Disaster Recovery
  • Recovery Plans: Develop and maintain disaster recovery plans to ensure emergency business continuity.
  • Regular Testing: Undertake regular disaster recovery plan tests to ensure their effectiveness.

A Brief Introduction to Cryotos CMMS

Cryotos CMMS is a revolutionary solution in facility management, harnessing the power of cloud computing to optimize asset management and maintenance. Its intuitive platform provides real-time insights, streamlines workflows, and promotes the longevity of assets. As a cornerstone of modern facility management, Cryotos elevates operations through efficiency and digital innovation.

Centralized Data Storage
Cryotos CMMS uses cloud computing to store all essential data in one central location that can be accessed from anywhere, facilitating easy data retrieval and management.
Remote Access and Mobility
Using cloud computing, Cryotos offers facility managers the flexibility to access the system remotely from any device with an internet connection, fostering efficiency and convenience.
Real-Time Monitoring and Alerts
Through cloud integration, Cryotos CMMS provides real-time monitoring of various facility aspects and sends instant alerts and notifications, helping in proactive maintenance.
Integration with IoT
Cryotos CMMS leverages cloud computing to integrate seamlessly with IoT devices, allowing for smart facility management by gathering data from various sensors and devices for informed decision-making.
Security and Compliance
Cloud computing aids in ensuring that the Cryotos platform is secure and compliant with industry standards by implementing robust security measures like data encryption and regular security audits.
Using cloud computing, Cryotos CMMS offers scalable solutions to its users, meaning the system can grow with the business, avoiding the risk of outgrowing the system's capabilities.
Predictive Maintenance
Leveraging cloud-based analytics and data processing capabilities, Cryotos CMMS offers predictive maintenance features, helping foresee potential issues before they occur and scheduling maintenance activities accordingly.
Using cloud computing, Cryotos potentially reduces costs associated with physical hardware and maintenance, passing on the savings to their customers through cost-effective solutions.

Take Away!

In conclusion, integrating cloud computing in facility management has proven to be transformative. Centralizing control, enhancing security measures, and facilitating predictive maintenance have fundamentally redefined how facilities are managed in the modern age, bringing forth unmatched efficiency and foresight in operations. Moreover, it has paved the way for a more sustainable and eco-friendly approach to facility management, ushering in an era of smart buildings interconnected through the Internet of Things (IoT). As we stand at the intersection of innovation and tradition, it becomes incumbent upon facility managers to harness the power of cloud computing to steer their organizations toward a future of growth and sustainability. Platforms like Cryotos CMMS spearhead this revolution, offering intuitive solutions that promise to elevate facility management to unprecedented heights, marked by efficiency, innovation, and strategic foresight. It's not just about staying ahead in the race but revolutionizing the roadmap for facility management altogether, promising a digitally integrated and connected future. Contact us today to revolutionize your facility management approach and usher your organization into a future of limitless potential and innovation!

Want To Manage Your Work Order Smartly?

Send us a request for demo and we will get back to you shortly!
Schedule a Demo

What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

Blue Slider Left Arrow
Blue Slider Right Arrow