How To Optimize Your Business's Spare Parts Management With a CMMS?

Effective spare parts management is critical to the success of any maintenance organization. The cost of spare parts can represent a significant percentage of the total maintenance budget, and the efficient use of spare parts can have a major impact on the organization’s bottom line.

How To Optimize Your Business's Spare Parts Management With a CMMS?

The level of sophistication of the Spare Parts Management System will vary depending on the size and complexity of the operation. However, all spare parts management systems share certain basic elements.

A Computerized Maintenance Management System (CMMS) is essential for managing spare parts and other maintenance resources. This guide will discuss the basics of spare parts management and how a CMMS can help you optimize your spare parts inventory and improve your maintenance operations.

What are Spare Parts?

At its simplest, a spare part is an item of inventory that is used to replace a failed or damaged component of a machine or system. In many cases, spare parts are interchangeable with the parts they are replacing and can be used without modifications. However, some spare parts are designed for repair or refurbishment and may require special installation tools or skills.

There are Three Main Categories of Spare Parts

Repair Parts
Repair parts are spare parts that are used to repair a failed or damaged component. In many cases, repair parts are identical to the parts they are replacing and can be installed without modification.
Refurbishment Parts
Refurbishment parts are spare parts that are used to refurbish a failed or damaged component. Refurbishment parts may require special tools or skills to install and may not be identical to the parts they are replacing.
Obsolete Parts
Obsolete parts are spare parts that are no longer manufactured and are no longer available from the original equipment manufacturer (OEM). In some cases, obsolete parts can be replaced with refurbishment parts or repair parts.

The Benefits of Effective Spare Parts Management

An effective spare parts management system can have several benefits for a maintenance organization, including

Reduced downtime
By keeping a stock of spare parts on hand, a maintenance organization can reduce the downtime associated with repairs.
Improved equipment uptime
By having the spare parts needed to repair equipment quickly, a maintenance organization can reduce the downtime of the equipment essentially improving the uptime of the assets.
Reduced maintenance costs
By having the spare parts needed to repair equipment quickly, a maintenance organization can reduce the maintenance, rehabilitation, and operating (MRO) costs.
Improved customer satisfaction
By having the spare parts needed to repair equipment quickly, a maintenance organization can improve customer satisfaction.

What is a CMMS?

A CMMS is a computerized maintenance management system that is used to track and manage maintenance activities. CMMS Software is used to plan, schedule, and track maintenance work, and to store and manage maintenance-related data.

How Does a CMMS Help with Spare Parts Management?

A CMMS can help with spare parts management in different ways

Tracking of spare parts
A CMMS can be used to track the spare parts inventory. This includes keeping track of the quantity of each spare part, the location of each spare part, and the lead time for each spare part.
Planning of spare parts purchases
A CMMS can be used to plan the purchase of spare parts including the quantity of each spare part needed, and the budget for each spare part.
Reordering of spare parts
A CMMS can be used to reorder spare parts. This can be an automated process where the orders can be initiated once a certain number in the inventory is reached to make sure that critical parts are always in stock. Reordering can also be clubbed with scheduling to keep the unobstructed flow of crucial spare parts in an organization.  Scheduling can include the lead time for each spare part, the location of each spare part, and the budget for each spare part.
Establishing a re-order level
A re-order level is the minimum quantity of a spare part that should be kept on hand. It is the level at which new orders should be placed to replenish the spare parts inventory. There are many benefits to establishing a re-order level for spare parts inventory management. Perhaps most importantly, it can help avoid stock outs of critical components, which can lead to production downtime and lost revenue. Additionally, it can help ensure that spare parts are available when needed while avoiding excess inventory and associated carrying costs.

Another significant advantage of having a re-order level is that it can help improve customer satisfaction by ensuring that parts are available when they are needed. This is especially important for businesses that sell to other businesses, as production downtime can have a ripple effect on the entire supply chain. Finally, having a re-order level can help businesses manage their cash flow more effectively, as they can avoid tying up too much capital. The re-order level can be determined by considering the frequency of failures, the lead time for the spare part, and the availability of the spare part.

Cryotos CMMS for Spare Parts Management

There are several things to consider when deciding whether to use CMMS software or manual entry for spare parts management. One is the size of your spare parts inventory. If you have a large inventory, it may be difficult to keep track of everything manually. CMMS software can help you keep track of your spare parts and their locations.

Another thing to consider is the frequency with which you need to order spare parts. If you need to order spare parts frequently, CMMS software can help you keep track of when you need to order and how much you need to order. But maintaining spare parts using pen and paper or an excel sheet leaves room for human error and inconsistencies which can be detrimental to the operations of an organization.

Cryotos offers a comprehensive cloud CMMS software solution that can be used for spare parts management. The software includes an inventory module that can be used to track and manage spare parts inventory. The inventory module includes features such as

  • Quantity tracking
  • Location tracking
  • Lead time management
  • Purchase planning
  • Reordering

Cryotos also offers a mobile app that can be used to access the CMMS software from a mobile device. The mobile app includes features such as

  • Viewing of spare parts inventory
  • Adding and removing of spare parts
  • Checking out and in of spare parts
  • Searching for spare parts
  • Scanning of QR Codes

Here are some key benefits of using Cryotos CMMS software

  • Automates the identification and ordering of spare parts
  • Reduces the possibility of human error
  • Saves time by eliminating the need to manually track and order spare parts
  • Provides a clear and concise overview of all spare parts inventory
  • Enables spare parts to be easily sorted and searched for

Overall, using Cryotos CMMS software for spare parts management provides quite a few advantages and benefits that can help to improve the efficiency and effectiveness of the spare parts management process.

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What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos
Mr.Robert

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

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