What are the Essential CMMS Features Required to Meet Your Maintenance Goal?

Many organizations nowadays rely on Computerized Maintenance Management Systems (CMMS) to precisely identify high-risk assets, project maintenance expenditures, and prioritize maintenance operations.

Essential CMMS Software Features to Meet Your Maintenance Goal

CMMS is used in many sectors, including hospitality, healthcare, food and beverage, retail, and education, due to its ability to improve work performance and vastly Reduce Maintenance Costs.

‍CMMS Overview

A Computerized Maintenance Management System, often known as asset management software or maintenance management software, records data regarding maintenance activities, such as those performed on equipment, machinery, and other assets. CMMS software optimizes asset management by removing the need for handwritten spreadsheets and centralizing all maintenance team tasks.

Teams can simply capture and organize asset data, generate work orders, plan preventative maintenance tasks, and produce reports using a CMMS system. Additionally, facility management tools run across various platforms, from desktop computers to mobile tablets and smart gadgets, making them very effective tools for streamlining maintenance processes.

How Does CMMS Work?

Computerized Maintenance Management Software is a data-driven system with work orders serving as the data source. When an order is placed, the facility management software processes the data. Work orders provide critical asset maintenance data, such as components and labor prices, wrench time, repaired assets, and completion time. This data is then processed into reports utilized to make data-driven choices by maintenance administrators and other department leaders.‍

CMMS can simplify this whole maintenance procedure by enabling technicians to view the CMMS checklist and update work order information on-site, saving critical labor hours and minimizing travel time. When data is entered regularly into the system, operations such as maintenance planning, scheduling, and root cause analysis are accelerated by making information conveniently available.‍

Important CMMS Features

Below are some of the important capabilities of CMMS software to consider when choosing the ideal solution for your company.‍

Enterprise Asset Management

Maximize productivity by managing assets across departments and locations. Successful asset management enables the tracking of the overall maintenance history. By maintaining a history of assets, managers can make data-driven decisions based on the overall maintenance history.

Scheduling and organizing preventive maintenance properly is also simplified while managing assets. The facility management software should also include the capability to track meter and gauge readings and the duration of equipment warranties.‍

Work Order Management

The CMMS generates work orders according to predefined maintenance schedules and responds to work orders for repairs entered by any authorized employees.‍

CMMS work order function assists in sorting work requests according to their priority. Each request is assigned a specific number of resources so that the support unit can quickly locate them. From submitting a work order to planning, scheduling, and completing the job, the CMMS follows the task's progress and ensures effective and timely completion.‍

Then, using facility management software, technicians log the maintenance activities that have been completed. Additionally, a CMMS work order enables you to react promptly to an asset breakdown and prioritize maintenance orders to maintain an effective and productive operation.‍

Maintenance Scheduling

Scheduling maintenance is a highly desired CMMS function because it enables the team to be proactive. When preventative maintenance is performed before a breakdown, your company may remain efficient and successful.

Your maintenance personnel will appreciate knowing what tasks they must complete each workday and how to avoid the most stressful situations associated with breakdowns. A facility management software can integrate planned maintenance into your work order management system, assigning workers to preventative maintenance projects alongside other work orders.‍

Maintenance History

Having a complete view of an asset's history can provide insight into the asset's life and help advise future preventative maintenance. Additionally, when a technician completes a breakdown request, having a maintenance history enables them to swiftly troubleshoot the issue and get things back up and running.‍

Preventive and predictive maintenance

While some level of maintenance backlog is inevitable, an excessive amount can throw your organization into disarray. According to an article published on Wisconsin Public Radio, the projected cost of backlogged care in US national parks is $12 B. This is an extreme instance, but it demonstrates the critical need to keep efficient preventive maintenance.‍

Predictive maintenance helps you identify when minor activities and asset maintenance are neglected and reschedule them before they become a concern. Facility management software with a predictive and preventive maintenance function can help you avoid unexpected breakdowns, workplace injuries, and asset damage.

The likelihood of an unexpected breakdown is reduced while employee safety is improved. Furthermore, planned maintenance is less expensive than unplanned maintenance. Successful CMMS Implementation enables you to conduct preventative maintenance on all essential assets successfully.‍

Inventory Management

A current inventory of maintenance supplies and repair parts informs your service department of supply shortfalls that could impact daily scheduling. It keeps track of these products' physical whereabouts, allowing seamless transfers between numerous business sites.‍

Additionally, this function of facility management software enables authorized staff to discover the availability and cost of any component instantly. It can provide information about the vendor, including location and order requirements, as well as the availability and cost of any component, instantly. Furthermore, when the products your maintenance department requires are unavailable, The inventory management software can recommend alternate components or supplies.‍

The CMMS inventory module updates its totals when employees utilize parts or materials, and when a particular item's supply runs low, the system notifies your purchasing department. This guarantees that when a technician is required to undertake emergency repairs, the parts are readily available, and the equipment is returned to service without incurring additional costs.‍

If your firm has assets that require routine maintenance and administration regularly, CMMS tools will be an invaluable addition. It works in the background to guarantee that your equipment is easily traceable, in good shape, and can provide adequate service for an extended period.‍

Vendor Management

Another function of CMMS is that a well-designed vendor management system will assist an organization in handling its assets and vendors. When employees require inventory, it offers pre-designed templates that save time by eliminating the need to search for request forms in other locations. Additionally, it maintains information about the work order, such as when the vendor executes the work order.

The CMMS system tracks the status of orders and ensures that all personnel are fully informed of each order. It keeps track of the orders and their shipment status using real-time data.‍

As the vendor management component, the CMMS system is advantageous because it provides maintenance managers with rapid access to vendor data, including contact information.‍

Reports and Statistics

Facility management software generates extensive data and analytics that assist in determining the present state of an asset's health, productivity, and maintenance expenses, among other metrics. With the assistance of this report, managers will be able to identify and resolve problematic assets. The advantages of a CMMS will help organizations reduce breakdown costs and save money and time.

Maintenance managers can use the report to simplify the asset maintenance and repair process. Managers can view statistics such as total equipment downtime, total asset repair cost, available inventory, and pending and accomplished work orders.‍

Mobile CMMS

Smartphones have become an integral part of everyone's and every business's life. If your facility management software doesn't include complete mobile adaptability as a competitive feature for modern maintenance work, you will miss out on a lot. It's not uncommon for facility maintenance and inventory management issues to happen in real time, making it essential to access your data via a mobile smartphone or tablet. Adopting a mobile CMMS for your usiness keeps you informed at any time of day, regardless of your location.

Modernize Your Maintenance Efforts

The CMMS Software Market was worth $913.58 M in 2020 and is expected to reach $1,721.02 M after eight years, increasing at an 8.41% CAGR between 2021 and 2028, according to a Verified Market Research Report. This proves that more and more companies realize the importance of CMMS, and its capabilities help ease maintenance concerns and maintain a healthy balance of work methods.‍

If you are considering getting CMMS Software for your organization's maintenance needs, you have many options. With Cryotos Maintenance Management Software, a highly adaptable, user-friendly CMMS tool for maintenance managers and personnel, stay ahead of your maintenance processes. Cryotos is a mobile-first, intelligent solution that aids in monitoring systems and processes and strives to increase the efficiency of maintenance management planning and execution.

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What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

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