The Role of CMMS Software in Manufacturing Industries And Its Key Benefits

The Role of CMMS Software in Manufacturing Industries And Its Key Benefits

Are businesses returning to CMMS solutions? Yes, and here's why: CMMS can significantly and efficiently enhance your business operations. In a survey conducted in 2017, approximately 65% of industries reported improvements in their maintenance and management efficiency.

Now, what about more recent data? Market research indicates that the sales of CMMS software are projected to reach $1.26 billion by 2026. This growth is expected to be steady, with an annual increase of 9.8% from 2020 to 2026.

Unsurprisingly, many manufacturing industries are adopting CMMS Software to enhance their production processes significantly. CMMS software offers comprehensive solutions for various industry operations and is highly sophisticated, making it suitable for anytime. Our previous blog posts covered the basics of CMMS: What is a CMMS? How does it work? How to assess CMMS? Key Features and Benefits.

Now, let's delve into why the manufacturing industry finds CMMS essential. Manufacturing sectors often encounter negative impacts on their production, delivery, equipment reliability, customer satisfaction, downtime, resource utilization, and unnecessary asset expenses. To address these challenges, they are turning to CMMS software solutions.

Efficient machinery and equipment play a crucial role in the success of manufacturing industries. When these assets aren't properly maintained, it can lead to significant losses, a fact well-recognized by many. However, some companies still haven't fully grasped the importance of CMMS software and its substantial benefits.

There's a saying: "The most dangerous type of waste is the waste we don't recognize."

This saying perfectly illustrates the need for CMMS software in manufacturing industries. It highlights how failing to realize the underuse or overuse of assets can result in wasted money, time, workforce, and machine productivity, ultimately leading to inefficiencies in business operations.

Consider how many business professionals always have access to comprehensive reports. The reality is this is not always feasible. Instead of seeking numerous solutions for these issues, there's a single, all-encompassing solution: CMMS. Let's delve into it.

Role of CMMS software in manufacturing industries

CMMS software is pivotal in manufacturing industries by efficiently managing and optimizing maintenance processes. It helps minimize equipment breakdowns, ensure timely maintenance, and reduce downtime. Additionally, CMMS software aids in asset tracking, streamlining work orders, and enhancing overall operational efficiency, significantly improving productivity and cost savings in manufacturing operations.

Minimizing asset breakdown

CMMS Software plays a vital role in minimizing asset breakdowns. By facilitating preventive maintenance and timely repairs, CMMS ensures that equipment and machinery are regularly inspected and serviced, reducing the risk of unexpected breakdowns. This proactive approach helps organizations avoid costly downtime, maintain operational efficiency, and extend the lifespan of their valuable assets.

Decreased asset downtime

CMMS software significantly contributes to decreased asset downtime. By scheduling and managing maintenance tasks efficiently, CMMS ensures that equipment is well-maintained and less prone to unexpected breakdowns. This proactive maintenance approach minimizes downtime, keeps operations running smoothly, and improves overall productivity and asset reliability.

Automate maintenance planning and scheduling

Automating maintenance planning and scheduling of tasks plays a crucial role in any manufacturing industry. A CMMS streamlines the process of creating maintenance schedules, assigns tasks to the right personnel, and ensures the timely execution of maintenance activities. By automating these tasks, CMMS enhances efficiency, reduces human error, and optimizes resource allocation, ultimately leading to more effective and cost-efficient maintenance management.

Avoid equipment outages

Equipment breakdowns can disrupt production and have negative consequences if not properly maintained. To mitigate equipment losses or shortages, monitoring the equipment or machinery is essential. One valuable feature for this purpose is data automation, which provides information on running time, usage, maintenance history, purchase date, and compliance. CMMS software is a critical necessity to ensure production remains at its best and most efficient. It plays a vital role in extending the lifespan of equipment and keeping operations running smoothly.

Process real-time machine repair requests

In the manufacturing industry, a crucial aspect to monitor is the performance of the machines in operation. Failure to monitor this adequately can disrupt the current production processes. It is essential to gather data on all the assets within your industry. By examining the maintenance history, you can identify equipment that has experienced failures, requires more attention, or is in suboptimal condition, prompting necessary actions to address these issues.

Record equipment performance in real-time

Manufacturing CMMS software empowers maintenance teams with real-time Work Order Management. Engineers, technicians, and operators can track, prioritize, and review work orders, ensuring efficient operations. Maintenance requests with documentation can be submitted, jobs marked as complete, and equipment status updated. Additionally, CMMS stores work order data for future reference, including repair histories, user documentation, and past data for reporting and analysis.

Know inventory stocks and manage

Cloud-based CMMS software prevents unnecessary purchases, a crucial but often underestimated benefit. Maintaining assets alone might not bring dramatic improvements in manufacturing, but it's paramount. Shortages, overstocking, or missing spare parts can significantly disrupt production and delay deliveries. Efficient CMMS usage ensures optimal inventory management, streamlining procurement, and ensuring the availability of the right items when needed.

Retrieve manufacturing data anytime

CMMS software operates via the cloud, allowing laborers and technicians to access asset data from anywhere, eliminating the need to be tied to a particular work site. They can conveniently use mobile devices or laptops for data updates. This instant access allows for real-time team status updates, promoting a steady workflow and enabling the monitoring of asset and worker performance for efficiency improvements.

Introduction to Cryotos CMMS

Cryotos CMMS (Computerized Maintenance Management System) is a specialized software solution tailored to meet the unique needs of the manufacturing industry. It is a powerful tool for enhancing the efficiency and productivity of manufacturing operations. Below are the robust features of Cryotos CMMS.

Work order management

Work Order Management in Cryotos enables manufacturers to create, assign, and track maintenance tasks efficiently. It ensures that maintenance requests are organized, prioritized, and completed promptly, reducing equipment downtime and disruptions in production.

Asset Maintenance and Tracking

This feature of Cryotos allows manufacturers to maintain a comprehensive database of their assets. It tracks asset maintenance history, performance data, and their lifecycle, aiding in informed decision-making and ensuring that critical equipment is well-maintained.

Workflow automation

Cryotos automates repetitive maintenance processes, eliminating manual tasks. It sets up workflows that guide maintenance teams through standardized procedures, ensuring consistency, reducing errors, and saving time.

Preventive maintenance

Preventive Maintenance scheduling is a proactive approach to equipment care. Cryotos enables manufacturers to create maintenance schedules based on time or usage, preventing unexpected breakdowns, optimizing asset performance, and extending lifespan.

Inventory management

Cryotos simplifies inventory management by helping manufacturers track spare parts and supplies efficiently. It ensures that the right inventory levels are maintained, minimizing production delays due to a lack of critical components.

Asset QR code scanning

QR code scanning simplifies asset identification and data retrieval. Users can quickly access asset information by scanning asset QR codes, speeding up maintenance tasks, and reducing errors.

Condition-based maintenance

This feature allows manufacturers to set condition-based triggers for maintenance activities. By monitoring real-time data from assets, Cryotos ensures that maintenance is performed precisely when needed, minimizing unnecessary servicing.

Project and budget

Manufacturers can manage maintenance projects and budgets effectively with Cryotos. It provides visibility into project timelines, costs, and resource allocation, aiding financial planning and control.

IoT meter reading

Cryotos integrates IoT data for meter readings, enabling predictive maintenance. By analyzing data from IoT devices, manufacturers can anticipate equipment issues, optimize maintenance schedules, and minimize downtime.

Spare parts management

Cryotos helps manufacturers efficiently track and manage spare parts inventory. It ensures that essential components are available when required for maintenance, reducing disruptions and downtime.

These features empower manufacturing industries to streamline maintenance operations, reduce costs, enhance asset performance, and maintain efficient production processes.

Featured Case Study

Client overview

Our client is a prominent manufacturing company operating globally. With a customer base of over 1700, they are leaders in their sector. They encountered significant asset tracking and maintenance issues, affecting project installations and routine maintenance tasks.

1. Product installation challenges

Managing project timelines, budgets, and priorities efficiently during product installations was a major challenge.

As a consequence, they faced the following

  • Project delays and missed deadlines.
  • Budget overruns cause financial strain.
  • Poor resource allocation affects project success.
  • Client dissatisfaction and lost business opportunities.


Cryotos CMMS Software introduced a "Project and Milestones" module, enabling efficient project and budget management. Automatic notifications prevented budget overruns, ensuring projects stayed on track and met budget goals. This feature improved project management and client satisfaction. The software also monitored project milestones, issuing timely notifications for potential issues or deviations from the schedule and allowing quick resolutions. Integration with work orders and preventive maintenance processes ensured transparent budget control, preventing overruns.

2. Scheduled maintenance challenges

Our client faced scheduled maintenance (AMC) challenges involving visits to over 1700 locations for preventive maintenance (PM) activities. The lack of an organized system led to missed or delayed maintenance tasks.

As a consequence, they faced the following

  • Decline in asset performance.
  • Increased breakdowns and reduced asset lifespan.
  • Client dissatisfaction due to service delays.

Solution provided

Cryotos CMMS software introduced a preventive maintenance scheduling system. It sent timely notifications to maintenance managers, ensuring that equipment received scheduled maintenance promptly. This proactive approach extended equipment life, minimized unexpected downtime, and enhanced overall productivity, increasing client satisfaction.

3. Breakdown management challenges

Our client faced challenges managing breakdowns, including a lack of streamlined workflows and centralized knowledge management for breakdown history.

As a consequence, they faced the following

  • Delays in addressing breakdowns and maintenance issues.
  • Reduced productivity, increased asset wear and tear, higher inventory and manpower expenses.
  • Difficulty in analyzing and learning from past breakdowns and equipment failures due to decentralized data.

Solution provided

Cryotos CMMS Software introduced a streamlined process for managing breakdowns. Users, technicians, or maintenance managers could create work requests during breakdowns. These requests were validated, creating work orders and assigning technicians to address the issue. This efficient process ensured timely resolution of maintenance issues and adherence to KPI timelines.

Cryotos CMMS Software automated the entire workflow, whether it was breakdowns or scheduled maintenance. Maintenance Personnel received prompt notifications about maintenance issues or breakdowns, and all maintenance activities were meticulously tracked. Additionally, the software allowed detailed breakdown and equipment failure data recording and storage. Each incident was logged, including the date, time, location, and issue nature. Technicians could refer to past incidents via their mobile application to troubleshoot and resolve similar issues more efficiently.

4. Outdated documentation challenges

Our client faced challenges due to their reliance on paper-based and Excel sheet systems for managing work orders, resulting in inefficiencies and delays.

As a consequence, they faced the following

  • Manual work order management led to processing delays and communication issues.
  • Service disruptions negatively affected customer satisfaction and eroded trust.

Solution provided

Cryotos CMMS facilitated the transition from paper-based and Excel sheet systems to a digital format for preventive maintenance (PM), breakdown management (BM), and work orders. This digital approach significantly improved the efficiency, accuracy, and accessibility of maintenance data. Ultimately, it enhanced customer satisfaction by streamlining processes and reducing delays.


By implementing a computerized maintenance management system (CMMS), you gain the capability to create preventive maintenance schedules and determine the best operating times for your equipment. Choosing the appropriate CMMS for your manufacturing sector can lead to cost savings and improvements in production scale and return on investment (ROI). Cryotos CMMS Software is a cornerstone in revolutionizing our client's business landscape. In conquering their obstacles, the company witnessed a profound upswing in project management, maintenance efficiency, and overall productivity. As a steadfast partner, Cryotos remains committed to guiding our clients toward sustainable growth and operational excellence.

If you're ready to unlock the full potential of your manufacturing operations through the benefits of a CMMS solution, don't hesitate to reach out to us. Our team is here to assist you with all your CMMS needs and offer solutions tailored to your needs. Contact us today to embark on a journey toward enhanced efficiency, reduced costs, and optimized manufacturing processes. Your success is our priority, and we look forward to partnering with you.

Consider trying Cryotos' free trial, which offers a mobile-first CMMS solution and CMMS that incorporates Internet of Things (IoT) technology. These options can effectively assist you in achieving your goals more efficiently.

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What Do Our Clients Says ?

Amrapali Exports - Esteemed Clients of cryotos
Anuraj Sharma - Maintenance Manager

The best thing about Cryotos CMMS software is that it always tells me when something needs to be fixed - before it breaks and cost me a fortune!

The software is very user-friendly, and even if I don't know how to do something, the support team is always there to help me out.

Most importantly, unlike other such software, Cryotos is editable and hence the user can modify how the software works as per their need, we made several changes in the workflow & flowchart with the help of development team.

I don't know what I would do without Cryotos! I've been using it for years, and it has saved me so much time and money. I highly recommend it to anyone who wants to manage their assets efficiently.

Resil Chemicals - Esteemed Clients of Cryotos
Jeevan Belliappa - Head, Information Technology

Since we've been using Cryotos CMMS Software, our asset maintenance management has been running more smoothly than ever. We're able to track and optimize our preventive maintenance with ease, thanks to the customized process workflow. This has been a lifesaver for our team!

The Cryotos CMMS software has allowed us to manage our assets more effectively and efficiently. It has helped us to improve our asset utilization. The software is user-friendly and easy to navigate, and the support team is always quick to help with any questions we have. We're very happy with the results we've seen so far and we're confident that we'll continue to see improvements in our asset management as we use the Cryotos CMMS software.

Planys - Cryotos Esteemed Client
Antony Jacob Ashish - Lead, R&D

Cryotos goes above and beyond when it comes to customer satisfaction. Planys Technologies use Cryotos for preventive/ corrective maintenance of our critical systems and not once did we face a problem that was not dealt with immediately. The team is extremely professional and helpful. We can rely on Cryotos when it comes to the operations and processes.

Thanks to the whole team for the amazing performance and thought leadership. It's rare to see teams that can put themselves in the customer's shoes and think from their perspectives - Cryotos team doesthat and more.

We recommend Cryotos if you are looking to put an end to your preventive maintenance problems and sign up with them!

Thanks to the team for an awesome job.

Xpert IFM - Esteemed Clients of Cryotos
Siva Shankar - AGM, (Operations & BD)

On behalf of Xpert FMS we would like to express our sincere appreciation for the excellent support Cryotos team have provided us for our building and facility management. Cryotos has always provided support that is timely and meets our expectations. Professionalism and quick response are the hallmarks of this team.

Sincere appreciation for the team's brilliant performance and wish them continued success. We highly recommend Cryotos as they have executed well on all assigned tasks and continue to outperform.

Thanks to all the hard work, our lives have become easier.

ST Jude India Childcare Centers - Cryotos Esteemed Client
Mukesh J - CIO

We are able to raised the workorder and tracking of these till the closure as helped us to provide better services our beneficiaries. Workflow-based work order management has helped us to define processes for each locations separatley. System provide notification once order is raised for assignment to engineer.

Maspro - Esteemed Clients of Cryotos

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Al Zain Farms LLC - Esteemed Clients of Cryotos
Mr. Vishnu S Nair

Since we've started using Cryotos, our team has been able to stay on top of all the various SOPs. Checklists and safety procedures are now easily accessible to everyone, and we can quickly reference them whenever we need to. The software has definitely helped to improve our team's communication and efficiency. Plus, the fact that it's cloud-based means we can access it from anywhere, which is a big plus. It has been a great help in keeping everyone on the same page and up to date with the latest procedures.

Dinex - Esteemed Clients of Cryotos
B S Vijaya K. - Maintenance Engineer

At starting it felt some what difficult for scheduling but now it made to easy access.

Review from Capterra

Korrun - Esteemed Clients of Cryotos
Nithin G. - Maintenance Incharge

Overall: Nice Software
Pros: Scheduling, work order creation, asset inventory, records.
Reasons for Choosing Cryotos: Compared to other products it's easy to use and easy to understand the feature.

Review from Capterra

Aptiv8 IT Solutions
Hashim - Business Project Manager

This CMMS software is top-notch! I can't believe how much it has helped me with my facilities maintenance management. Customized reports and business intelligence have been invaluable in making better decisions.

The software offers a great deal of customization for each organization's specific needs. They are always updating the software with new features and improvements, which is great. The support team is fantastic - they are always quick to help with any questions or problems we have. This software has definitely made my life a lot easier! It's so easy to use and it's really helped me keep track of all my maintenance tasks in one place. I would definitely recommend it to anyone looking for a CMMS platform.

Gurit - Esteemed Clients of Cryotos
Mr. Mohanmurali R

I recently purchased Cryotos CMMS Software for asset management needs at my organization and after a few months of testing and monitoring, I'm incredibly pleased with the results. The software is user friendly, accessible and the design is very intuitive. It covers all the aspects of managing maintenance and repair, starting from preventive maintenance and standardizing operation cycles, to scheduling and streamlining workflows. I am highly satisfied with the performance and the range of features offered by Cryotos. Highly recommendable!

Metro Tyres - Esteemed Clients of Cryotos
Mr. Sanjay Beri

Before using Cryotos, asset management and maintenance seemed like an uphill task for my team. Manual processes laden with human errors did not work for us at all. We decided to go with Cryotos after checking out similar products in the market.

The user interface of the software is intuitive and easy to use, making it simple to navigate through the different features and functionalities. I particularly appreciate the ability to track all assets in real-time, allowing me to keep a close eye on their performance and maintenance needs.

Customized work order and workflow creation has reduced the needs to always follow a particular template. Depending on our needs we can create tailor made workflows to suit our requirements.

I highly recommend Cryotos to anyone who would like to unburden themselves of maintaining and managing their critical assets.

Dinex - Esteemed Clients of Cryotos
Mr. Yuksel Aksin

As a customer of Cryotos CMMS software for asset management needs, I must say that I am thoroughly impressed with the features and functionality offered by the platform. Cryotos CMMS software has made managing my assets a breeze, and I no longer have to worry about missing maintenance or inspections.

One of the standout features of Cryotos CMMS software is the ability to generate work orders and schedule maintenance tasks. This has made it easy for me to stay on top of maintenance and repair tasks, ensuring that my assets are always in optimal condition.

The software also allows me to track inventory levels which has streamlined my inventory management process. The ability to generate reports and analyze asset performance data has also been invaluable in helping me make data-driven decisions about my assets. Overall, I would highly recommend Cryotos CMMS software to anyone looking for a reliable and efficient asset management solution.

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