The Role of CMMS Software in Manufacturing Industries And Its Key Benefits

Are businesses returning to CMMS solutions? Yes, and here's why: CMMS can significantly and efficiently enhance your business operations. In a survey conducted in 2017, approximately 65% of industries reported improvements in their maintenance and management efficiency.

Now, what about more recent data? Market research indicates that the sales of CMMS software are projected to reach $1.26 billion by 2026. This growth is expected to be steady, with an annual increase of 9.8% from 2020 to 2026.

Unsurprisingly, many manufacturing industries are adopting CMMS Software to enhance their production processes significantly. CMMS software offers comprehensive solutions for various industry operations and is highly sophisticated, making it suitable for anytime. Our previous blog posts covered the basics of CMMS: What is a CMMS? How does it work? How to assess CMMS? Key Features and Benefits.

Now, let's delve into why the manufacturing industry finds CMMS essential. Manufacturing sectors often encounter negative impacts on their production, delivery, equipment reliability, customer satisfaction, downtime, resource utilization, and unnecessary asset expenses. To address these challenges, they are turning to CMMS software solutions.

Efficient machinery and equipment play a crucial role in the success of manufacturing industries. When these assets aren't properly maintained, it can lead to significant losses, a fact well-recognized by many. However, some companies still haven't fully grasped the importance of CMMS software and its substantial benefits.

There's a saying: "The most dangerous type of waste is the waste we don't recognize."

This saying perfectly illustrates the need for CMMS software in manufacturing industries. It highlights how failing to realize the underuse or overuse of assets can result in wasted money, time, workforce, and machine productivity, ultimately leading to inefficiencies in business operations.

Consider how many business professionals always have access to comprehensive reports. The reality is this is not always feasible. Instead of seeking numerous solutions for these issues, there's a single, all-encompassing solution: CMMS. Let's delve into it.

Role of CMMS software in manufacturing industries

CMMS software is pivotal in manufacturing industries by efficiently managing and optimizing maintenance processes. It helps minimize equipment breakdowns, ensure timely maintenance, and reduce downtime. Additionally, CMMS software aids in asset tracking, streamlining work orders, and enhancing overall operational efficiency, significantly improving productivity and cost savings in manufacturing operations.

CMMS Software plays a vital role in minimizing asset breakdowns. By facilitating preventive maintenance and timely repairs, CMMS ensures that equipment and machinery are regularly inspected and serviced, reducing the risk of unexpected breakdowns. This proactive approach helps organizations avoid costly downtime, maintain operational efficiency, and extend the lifespan of their valuable assets.

CMMS software significantly contributes to decreased asset downtime. By scheduling and managing maintenance tasks efficiently, CMMS ensures that equipment is well-maintained and less prone to unexpected breakdowns. This proactive maintenance approach minimizes downtime, keeps operations running smoothly, and improves overall productivity and asset reliability.

Automating maintenance planning and scheduling of tasks plays a crucial role in any manufacturing industry. A CMMS streamlines the process of creating maintenance schedules, assigns tasks to the right personnel, and ensures the timely execution of maintenance activities. By automating these tasks, CMMS enhances efficiency, reduces human error, and optimizes resource allocation, ultimately leading to more effective and cost-efficient maintenance management.

Equipment breakdowns can disrupt production and have negative consequences if not properly maintained. To mitigate equipment losses or shortages, monitoring the equipment or machinery is essential. One valuable feature for this purpose is data automation, which provides information on running time, usage, maintenance history, purchase date, and compliance. CMMS software is a critical necessity to ensure production remains at its best and most efficient. It plays a vital role in extending the lifespan of equipment and keeping operations running smoothly.

In the manufacturing industry, a crucial aspect to monitor is the performance of the machines in operation. Failure to monitor this adequately can disrupt the current production processes. It is essential to gather data on all the assets within your industry. By examining the maintenance history, you can identify equipment that has experienced failures, requires more attention, or is in suboptimal condition, prompting necessary actions to address these issues.

Manufacturing CMMS software empowers maintenance teams with real-time Work Order Management. Engineers, technicians, and operators can track, prioritize, and review work orders, ensuring efficient operations. Maintenance requests with documentation can be submitted, jobs marked as complete, and equipment status updated. Additionally, CMMS stores work order data for future reference, including repair histories, user documentation, and past data for reporting and analysis.

Cloud-based CMMS software prevents unnecessary purchases, a crucial but often underestimated benefit. Maintaining assets alone might not bring dramatic improvements in manufacturing, but it's paramount. Shortages, overstocking, or missing spare parts can significantly disrupt production and delay deliveries. Efficient CMMS usage ensures optimal inventory management, streamlining procurement, and ensuring the availability of the right items when needed.

CMMS software operates via the cloud, allowing laborers and technicians to access asset data from anywhere, eliminating the need to be tied to a particular work site. They can conveniently use mobile devices or laptops for data updates. This instant access allows for real-time team status updates, promoting a steady workflow and enabling the monitoring of asset and worker performance for efficiency improvements.

Introduction to Cryotos CMMS

Cryotos CMMS (Computerized Maintenance Management System) is a specialized software solution tailored to meet the unique needs of the manufacturing industry. It is a powerful tool for enhancing the efficiency and productivity of manufacturing operations. Below are the robust features of Cryotos CMMS.

Work Order Management in Cryotos enables manufacturers to create, assign, and track maintenance tasks efficiently. It ensures that maintenance requests are organized, prioritized, and completed promptly, reducing equipment downtime and disruptions in production.

This feature of Cryotos allows manufacturers to maintain a comprehensive database of their assets. It tracks asset maintenance history, performance data, and their lifecycle, aiding in informed decision-making and ensuring that critical equipment is well-maintained.

Cryotos automates repetitive maintenance processes, eliminating manual tasks. It sets up workflows that guide maintenance teams through standardized procedures, ensuring consistency, reducing errors, and saving time.

Preventive Maintenance scheduling is a proactive approach to equipment care. Cryotos enables manufacturers to create maintenance schedules based on time or usage, preventing unexpected breakdowns, optimizing asset performance, and extending lifespan.

Cryotos simplifies inventory management by helping manufacturers track spare parts and supplies efficiently. It ensures that the right inventory levels are maintained, minimizing production delays due to a lack of critical components.

QR code scanning simplifies asset identification and data retrieval. Users can quickly access asset information by scanning asset QR codes, speeding up maintenance tasks, and reducing errors.

This feature allows manufacturers to set condition-based triggers for maintenance activities. By monitoring real-time data from assets, Cryotos ensures that maintenance is performed precisely when needed, minimizing unnecessary servicing.

Manufacturers can manage maintenance projects and budgets effectively with Cryotos. It provides visibility into project timelines, costs, and resource allocation, aiding financial planning and control.

Cryotos integrates IoT data for meter readings, enabling predictive maintenance. By analyzing data from IoT devices, manufacturers can anticipate equipment issues, optimize maintenance schedules, and minimize downtime.

Cryotos helps manufacturers efficiently track and manage spare parts inventory. It ensures that essential components are available when required for maintenance, reducing disruptions and downtime.

These features empower manufacturing industries to streamline maintenance operations, reduce costs, enhance asset performance, and maintain efficient production processes.

Featured Case Study

Our client is a prominent manufacturing company operating globally. With a customer base of over 1700, they are leaders in their sector. They encountered significant asset tracking and maintenance issues, affecting project installations and routine maintenance tasks.

1. Product installation challenges

Managing project timelines, budgets, and priorities efficiently during product installations was a major challenge.

As a consequence, they faced the following

• Project delays and missed deadlines.
• Budget overruns cause financial strain.
• Poor resource allocation affects project success.
• Client dissatisfaction and lost business opportunities.

Solution

Cryotos CMMS Software introduced a "Project and Milestones" module, enabling efficient project and budget management. Automatic notifications prevented budget overruns, ensuring projects stayed on track and met budget goals. This feature improved project management and client satisfaction. The software also monitored project milestones, issuing timely notifications for potential issues or deviations from the schedule and allowing quick resolutions. Integration with work orders and preventive maintenance processes ensured transparent budget control, preventing overruns.

Our client faced scheduled maintenance (AMC) challenges involving visits to over 1700 locations for preventive maintenance (PM) activities. The lack of an organized system led to missed or delayed maintenance tasks.

As a consequence, they faced the following

• Decline in asset performance.
• Increased breakdowns and reduced asset lifespan.
• Client dissatisfaction due to service delays.

Solution provided

Cryotos CMMS software introduced a preventive maintenance scheduling system. It sent timely notifications to maintenance managers, ensuring that equipment received scheduled maintenance promptly. This proactive approach extended equipment life, minimized unexpected downtime, and enhanced overall productivity, increasing client satisfaction.

Our client faced challenges managing breakdowns, including a lack of streamlined workflows and centralized knowledge management for breakdown history.

As a consequence, they faced the following

• Delays in addressing breakdowns and maintenance issues.
• Reduced productivity, increased asset wear and tear, higher inventory and manpower expenses.
• Difficulty in analyzing and learning from past breakdowns and equipment failures due to decentralized data.

Solution provided

Cryotos CMMS Software introduced a streamlined process for managing breakdowns. Users, technicians, or maintenance managers could create work requests during breakdowns. These requests were validated, creating work orders and assigning technicians to address the issue. This efficient process ensured timely resolution of maintenance issues and adherence to KPI timelines.

Cryotos CMMS Software automated the entire workflow, whether it was breakdowns or scheduled maintenance. Maintenance Personnel received prompt notifications about maintenance issues or breakdowns, and all maintenance activities were meticulously tracked. Additionally, the software allowed detailed breakdown and equipment failure data recording and storage. Each incident was logged, including the date, time, location, and issue nature. Technicians could refer to past incidents via their mobile application to troubleshoot and resolve similar issues more efficiently.

Our client faced challenges due to their reliance on paper-based and Excel sheet systems for managing work orders, resulting in inefficiencies and delays.

As a consequence, they faced the following

• Manual work order management led to processing delays and communication issues.
• Service disruptions negatively affected customer satisfaction and eroded trust.

Solution provided

Cryotos CMMS facilitated the transition from paper-based and Excel sheet systems to a digital format for preventive maintenance (PM), breakdown management (BM), and work orders. This digital approach significantly improved the efficiency, accuracy, and accessibility of maintenance data. Ultimately, it enhanced customer satisfaction by streamlining processes and reducing delays.

Conclusion

By implementing a computerized maintenance management system (CMMS), you gain the capability to create preventive maintenance schedules and determine the best operating times for your equipment. Choosing the appropriate CMMS for your manufacturing sector can lead to cost savings and improvements in production scale and return on investment (ROI). Cryotos CMMS Software is a cornerstone in revolutionizing our client's business landscape. In conquering their obstacles, the company witnessed a profound upswing in project management, maintenance efficiency, and overall productivity. As a steadfast partner, Cryotos remains committed to guiding our clients toward sustainable growth and operational excellence.

If you're ready to unlock the full potential of your manufacturing operations through the benefits of a CMMS solution, don't hesitate to reach out to us. Our team is here to assist you with all your CMMS needs and offer solutions tailored to your needs. Contact us today to embark on a journey toward enhanced efficiency, reduced costs, and optimized manufacturing processes. Your success is our priority, and we look forward to partnering with you.

Consider trying Cryotos' free trial, which offers a mobile-first CMMS solution and CMMS that incorporates Internet of Things (IoT) technology. These options can effectively assist you in achieving your goals more efficiently.