What are the Basics of Asset Lifecycle Management and How does Cryotos CMMS Manage your Assets?

Article Written by:

Ganesh Veerappan

Created On:

May 8, 2023

What are the Basics of Asset LifeCycle Management and How does Cryotos CMMS Manage your Assets?

Table of Contents:

The use of reactive maintenance is a silent budget killer that tends to drain funds by making emergency repairs and unplanned downtime and conceals the real cost of owner assets. Most companies are only interested in the cost of an initial purchase, not understanding that the true cost penalty occurs in the dark corners of their daily operations.  

The answer to this is that the industry giants are moving towards the Total Cost of Ownership (TCO), which is a holistic approach wherein value and performance are maximized throughout the entire lifecycle of acquisition to the ultimate disposal. This method makes the management of assets a mere maintenance activity into a very important aspect of the fiscal budget and the efficiency of operations.  

Cryotos CMMS is the solution to this gap, offering the centralized data and automation required to bring your team together to control the chaos and to streamline the process. Our platform will enable you to make the most out of ROI by digitalizing all the steps of the lifecycle, not to mention that this process will significantly contribute to your bottom line.  

What is Asset Lifecycle Management

The Asset Lifecycle Management (ALM) represents the strategic approach to optimization of the physical behavior and economic values of an asset in the period of its whole life. The roadmap determines how an asset will be acquired and broken down to its disposal and achieve maximum value at the minimum cost.  

It is a Financial Strategy ALM that is commonly confused with simply maintaining but is an essential part of financial planning and risk management. Proper ALM offers the information that is required to estimate the future costs, regulatory compliance, and prevent or help prevent safety risks when they are not liabilities.  

The Obstacles: Lack of a sound ALM strategy, organizations have three significant issues:  

  • Disconnected Data: Purchasing teams often don't speak to maintenance teams, leading to the acquisition of equipment that is expensive or difficult to maintain.
     
  • Premature Asset Failure: A lack of performance insights leads to assets failing years before they should, forcing expensive early replacements.  
  • "Ghost Assets": Many companies continue paying insurance and taxes on equipment that is missing, stolen, or no longer in use—simply because their records haven't been updated.  

The 4 Stages of the Asset Lifecycle

To master ALM, you must view your assets through a four-stage process. This isn't about the software you use, but the methodology you follow.

Stage 1: Planning & Acquisition  

This is the foundation. Smart organizations do not buy at sticker prices, but they utilize past data to make purchases. This phase entails thorough needs analysis, selection of vendors based on long-term dependability, and making a budget on the life cycle of the asset and not on the initial cost.  

Stage 2: Utilization & Operation

After the deployment of the asset, attention is directed to monitoring. Is the resource actually used? Do you measure downtime properly? This step is to make sure that the equipment is useful towards achieving production targets instead of being idle or performing poorly.  

Stage 3: Maintenance

It is the move towards correcting when something is wrong instead of anticipating and foreseeing. By keeping the assets in good health, you avoid small problems resulting in big failures, and the assets have a long life.  

Stage 4: Disposal

All assets eventually end at the end of the road. But when? ALM makes use of data to determine the point at which the cost of further repair is greater than the replacement cost. It is possible to have data-guided decommissioning and disposal to recover the remaining salvage value in a responsible manner.  

Common Mistakes to Avoid

Even with good intentions, many organizations fall into these traps:  

  • Mistake 1: ALM is a One-Time Project. ALM is a cyclic process, not a checklist that you check-off once. It must be looked at all times and changed when your business is developing.  
  • Mistake 2: Overlooking Data Integrity. Whenever there are incomplete logs, bad decisions are made. Unless your technicians are recording all the repairs or parts consumed, your data will be useless in determining TCO.  
  • Mistake 3: Not Monitoring Warranty Expirations Millions of dollars are lost in the course of covering repairs that manufacturers ought to have paid for. Not keeping an eye on warranties is tantamount to wasting free money.  

Step-by-Step Implementation Guide

Ready to take control? Follow these steps to build a robust ALM framework:  

  • Step 1: Audit & Tag: Begin with a physical audit of all the equipment that you own. Digital tagging (QR codes or Barcodes) should be used to establish a connection between the real item and the digital representation of the item in your records.  
  • Step 2: Establish Baselines: Load all your essential data into your system, and such data as manufacturer manuals, warranty details, and projections of life spans. You must have a point to compare performance with.  
  • Step 3: Define Maintenance Strategies: Establish Maintenance Strategies: Specify the regulations. What assets should be inspected monthly? Which ones are based on use triggers (e.g., every 500 hours)? are explicit when maintenance occurs.  
  • Step 4: Continuous Analysis: Don't forget about it. Periodically check performance reports to determine whether your strategies are performing. When a machine continues to fail even after preventive maintenance, it is time to change courses.  

How Cryotos CMMS Powers Your Asset Lifecycle

Managing this lifecycle manually via spreadsheets is nearly impossible. Cryotos CMMS automates the heavy lifting, acting as the central nervous system for your assets.  

  • Centralized Asset Register: Cryotos acts as your single source of truth. Say goodbye to scattered papers and lost files; we store your entire asset history, manuals, and warranties in one secure cloud location.
     
  • Automated Maintenance Workflows: Cryotos is your Centralized Asset Register. Gone are the days of lost files and misplaced papers, and you can keep your whole history of assets in a single safe cloud storage.  
  • Mobile Accessibility: Enable your field workers to update asset health when out on the field. Cryotos Mobile App provides the technicians with the ability to scan QR codes, document repair, and publish photos immediately on the field.  
  • Smart Analytics & Reporting: Stop guessing when to replace equipment. Cryotos calculates depreciation and TCO for you, making the difficult "repair vs. replace" decision effortless and data backed.  

Conclusion

Effective Asset Lifecycle Management is the key to profitability and operational stability. It moves you from a chaotic environment of constant emergencies to a calm, predictable, and profitable operation.  

Don't let manual processes and outdated spreadsheets limit your assets. Experience the difference between a dedicated Asset Lifecycle Management platform that grows with you.  

Ready to optimize your assets?  

Ready to stop paying for downtime? Explore how Cryotos can optimize your asset lifecycle to automate your maintenance and protect your investments.

Want to Try Cryotos CMMS Today? Lets Connect!
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